Admin Assistant I
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Job Location:
Wake County, NC - USA
Monthly Salary:
$ 39244 - 68679
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Agency
Adult CorrectionDivision
General CounselJob Classification Title
Administrative Specialist I (S)Position Number
Grade
NC08About Us
The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
Description of Work
The Combined Records Section provides centralized oversight and management of all records for the North Carolina Department of Adult Correction (NCDAC) and the North Carolina Post-Release Supervision and Parole Commission. The section ensures efficient use of records and materials minimizes duplication and maintains accurate information essential to the identification location and supervision of individuals convicted under North Carolina law. Combined Records collaborates with law enforcement courts correctional agencies and other criminal justice partners to support identification processes statistical needs sentence calculation and secure recordkeeping.The Administrative Specialist I (ASI) serves as a key operational support role within Combined Records. This position ensures seamless daytoday business operations including administrative functions procurement coordination workspace logistics and technical access support. The ideal candidate is detail-oriented organized and capable of managing multiple responsibilities in a fastpaced environment.
Key Duties and Responsibilities:
Coordinate daily business operations including workspace logistics asset management equipment inventory and motor fleet assignments.
Manage procurement activities by identifying staff needs evaluating vendors facilitating purchases and ensuring timely payment of authorized charges.
Provide technical access support by maintaining staff security clearances digital profiles and user access credentials; troubleshoot and escalate IT issues as needed.
Maintain and update administrative documents forms staff directories and website content for the Combined Records section.
Deliver comprehensive administrative support including assistance with general office management recordkeeping public contact and other duties as assigned.
Knowledge Skills and Abilities/Management Preferences
Salary Range $39244.00 - $68679.00
The Posting Will Close At 11:59 P.M. The Night BeforeTheEnd Date
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not. Applicants whopossessthe following skills are preferred:
Knowledge of NCDAC policies procedures and protocols handling confidential records
Knowledge and application techniques pertaining to personal computers the Offender Population Unified System (OPUS)
and OmniDocs
Ability to communicate clearly and effectively orally and in written form and handle multiple tasks simultaneously
Ability to work independently and adapt to frequent shifts in job priorities especially when emergencies arise
Ability to work in a fast-paced and high-stress environment
About the Division of Combined Records
The Combined Records sectionis responsible forthe development and maintenance of offender records and the calculation of sentences for all offenders who are incarcerated in the North Carolina Department of Adult Correction facilities. The staff at Combined Records obtain information from a variety of sources including the courts the Post-Release Supervision/Parole Commission the North Carolina Department of Justice the Attorney Generals Office and federal state and county law enforcement agencies. The section also provides auxiliary services to the Post-Release Supervision/Parole Commission Community Supervision and the Extradition Office.
StateBenefitsInformation:
The State of North Carolina offers a comprehensive benefits package including:
Health Insurance options
Retirement Plans
NCFlexSupplemental Benefits
Paid Vacation Sick and Community Service Leave
Paid Parental Leave
Visit the State Benefitswebsiteforadditionalinformation.
Application Process
NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.
Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application.Applications must include:
Complete education history (including high school)
Full work experience details
Certificates and licenses if applicable
Education must be from appropriately accredited institutions.
Information provided must support responses to supplemental questions. Incomplete applications mayimpactscreening and salary determination.
Applicantsmaybe subject to a criminal background check and drug screen.
If multiple applications aresubmitted only the most recent application received before the closing date will be considered.
Education Equivalency Verification
The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at and National Guard Preference
Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
PREA Requirement
The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed toparticipatein the job application or interview process please contact the personindicatedbelow.
Minimum Education and Experience
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience
OR
Equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.
Recruiter:
Lisa Warren ByrdEmail:
Required Experience:
Junior IC
