Administrative Assistant

Caseware

Job Location:

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Caseware is one of Canadas original Fintech companies having led the global audit and accounting software industry for over 30 years with more than 500000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles!

As theAdministrative Assistantto the executive leadership team atCasewareyoullbe instrumental in supporting our Executive Leadership ensuring the smooth operation of the executives daily responsibilities serving as a trusted partner in managing general administrationschedulesand communications.

You will primarily support executives across Go-To-Market functions (Sales Marketing Customer Success) and People Operations helping drive coordination efficiency and alignment across these critical areas of the business.

This is a existing vacancy

In this role you will be reporting directly tothe Chief People Officer whileworking closely with the Executivesupport team supporting the full Executive leadership team.

This role ishybrid in office at least three days a weekand is open to GreaterToronto Area residents. This role may require business travel as needed.

What youll be doing:

Provide administrative support to members of the executive team with primary support for the Chief Commercial Officer Chief Customer Success Officer Chief Marketing OfficerandChief People Officer;provide backup support to the broader Executive Leadership Team administrative group as needed.

Manage executive calendars and coordinate travelarrangementsensureoptimaltime allocationprioritizationand meeting critical thinking tovalidateand refine AI-generated outputs used in communications scheduling and reporting.

Createsubmitand track expense reports managecorporate credit cards and ensure organized andtimelyreimbursementprocesses.

Maintain and organize files records and documentation for easy access and retrieval.

Coordinate departmental events team offsites as directed in alignment with the office facilities teams.

Supportleadership meetings as directed by coordinatinginvitation office and/or virtuated meeting needs.

Partner with the broader administrative team and Executive Assistant to the CEO on ad hoc projects events and travel coordination.

Operate with an AI-first mindsetleveragingtools to enhance productivity scheduling efficiency and decision-making.

Integrate AI into administrative workflows to improve efficiency scalability and overall to streamline processes and enhance executive support through AI-enabled solutions.

What you will bring:

0-2 years of experience supporting executives and/or sr. Leaders in large global organizations

Experience supporting multiple stakeholders anddemonstratedability to

Anticipate leadership needs and proactively offer solutions and/or support.

Experience withmaintainingcomplete confidentialitydiscretionand trustworthiness

Highly organized and detail-oriented with attention paid to follow through and able to prioritize with minimal oversight

Strong scheduling and travel coordination experience

Proficiencywith Microsoft suite of office applications (Word Docs Sheets Exceletc)and openness to adoptingnew technologies including AI-enabled tools.

Positive solution oriented and effective communication and collaboration with stakeholders at all levels of an organization

Salary range:

The salary range for this position would be between $60000 and CAD$75000 CAD/year depending on experience level.

This role is also eligible for discretionary bonus and/or commission as well as other benefits. Actual pay within the listed range will be determined based on factors such as transferable skills relevant experience market conditions and primary work location. The posted range is subject to change and may be updated periodically.

Whats in it for you:

Innovation is at our core. We work with cutting-edge technology in accounting and financial reporting constantly pushing the boundaries to create impactful software solutions.

We are committed to a collaborative culture where your ideas are valued and knowledge sharing is encouraged within a supportive inclusive team.

Work-life balance is important to us. We offer flexible work options remote opportunities and generous time-off policies to ensure a healthy work-life balance.

We offer competitive compensation including a competitive salary and comprehensive benefits

We are driven by impactful work. Your contributions directly affect how our clients manage financial processes and drive their success.

Recognition and rewards matter to us. We celebrate hard work through recognition programs performance bonuses and opportunities for career growth.

We embrace global opportunities. Work on international projects and collaborate with a diverse global team.

About Caseware:

Casewares cutting-edge software products are meticulously designed for accounting firms corporations and teams are continually collaborating innovating and building upon our existing suite of products. With a customer-focused mindset we are building technology that is shaping what the future of audits financial reporting and financial data analytics will look like.

With a recent strategic investment from Hg Capital in 2020 Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.

One of Casewares core values is Many Voices One Team and with that in mind were dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process please e-mail our People Operations team at emailprotected.

Background Check:

Any candidates successful in obtaining an offer for a position will need to successfully complete a background check through which typically includes an Identity Verification and Criminal Record Check. Executives and Senior Managers will undergo a Soft Credit Check as well. Candidates residingin the Netherlands and Germany are excluded from undergoing background checks via

Security and Fraud:

Caseware takes the security of candidates seriously. All legitimate communication from us will come from email addresses ending in @ and our open positions are always listed on reputable job boards and on our website We will NEVER ask for payment or financial information from you. If you receive an unsolicited job offer proceed with extreme caution.

Required Experience:

Junior IC