Executive Assistant

MC Saatchi Sport & Entertainment are seeking a highly organized proactive and professional Executive Assistant to support our senior executives. This role is designed to not only provide best-in-class executive support but also to offer exposure to client services and account management. High-performing individuals will have the opportunity to build foundational skills in client engagement project coordination and commercial awareness as a pathway toward future growth within the agency.

ABOUT THE ROLE

What Youll Do:

• Manage executive calendars schedule meetings

• Coordinate travel arrangements and track expenses

• Serve as the primary point of contact between the executive and internal/external stakeholders.

• Prepare and edit correspondence presentations reports and meeting materials.

• Organize and maintain files records and contact lists.

• Coordinate logistics for meetings (client and internal) events and conference calls including agendas and minutes.

• Handle confidential information with discretion and professionalism.

• Track tasks and follow-ups to ensure deadlines and priorities are met.

• Assist with special projects and other duties as assigned including support for account and project coordination

• Proactive new business follow-ups and reminders

• Business affairs support- contractor onboardings MSAs and new client forms

What Youll Bring:

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong proficiency in Microsoft Office and Google Office Suite (Word Excel PowerPoint Outlook) and/or Google Workspace.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and work well under pressure.

• High degree of professionalism and emotional intelligence.

• Discretion in handling sensitive and confidential information.

• Bachelors degree preferred but not required.

• Experience in working in agency environment a plus.

What Youll Get:

We value our team and are committed to their success. We offer a competitive salary a comprehensive employer subsidized benefits package which includes group medical dental vision coverage Health Savings Account Flexible Spending Accounts 401(k) retirement plan with up to 3% annual employer match generous paid time off including Summer Fridays and Holiday break and employee volunteer day to encourage social responsibility giving time to the non-profit community service or charity of choice. Salary range is $66500-$70000 and is commensurate with qualifications and experience. All candidates must have the ability to work in the US; we are unable to sponsor any work visas for this role.

APPLICATIONS CLOSE: Sunday 11 May. We may take the decision to close the role earlier should we receive a high number of applicants. We will review applications on a rolling basis so early submission is recommended.

ABOUT MC SAATCHI SPORT & ENTERTAINMENT

We connect brands to consumers through the things people love building cultural power through passions. We have a global team of passion specialists who live and breathe sport and entertainment and are part of the cultures and sub-cultures around and across those spaces. The most awarded in the sector we have panoramic capabilities across Sponsorship & Partnership amplification PR Social Influencer Experiential and Content Creation creating fully integrated campaigns for brands in or wanting to enter the sport and entertainment spaces.

ABOUT MC SAATCHI GROUP

MC Saatchi Sport & Entertainment NA as part of MC Saatchi Group has pledged its commitment to create a company that values difference with an inclusive culture. As part of this MC Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate celebrates diversity and bases all hiring and promotion decisions solely on merit without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

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