VDOT IT Purchasing Analyst

Location: Richmond VA Schedule: Hybrid Onsite once per week and for required meetings

Position Overview

The IT Procurement Analyst supports the Procurement and Finance teams by managing statewide technology procurements in compliance with VITA VDOT and Commonwealth policies. This role requires strong analytical skills deep knowledge of procurement methods-including IFBs and RFPs-and the ability to operate effectively in a fast paced environment. The ideal candidate is a self starter who can guide internal stakeholders negotiate with vendors and ensure that all procurements deliver best value to the Commonwealth.

Key Responsibilities

Procurement & Contract Management

• Analyze requisitions for goods and services-including hardware software and IT services-and procure them in accordance with state policies and procedures.
• Manage formal procurement processes including Invitations for Bid (IFBs) and Requests for Proposal (RFPs) ensuring compliance with all applicable laws and regulations.
• Develop procurement strategies recommend contract vehicles and identify alternative sourcing options.
• Develop manage and maintain a variety of contractual agreements including term contracts for professional and non professional services.
• Negotiate contract terms conditions and language changes in coordination with legal Analyst and legal Counsel.
• Ensure compliance with the Governors initiative for DSBSD certified Micro/Small Business participation.

Stakeholder & Vendor Engagement

• Serve as liaison between vendors VITA and internal business users.
• Provide guidance on procurement methods-including IFBs RFPs RFIs SOWs cooperative procurements and sole source justifications.
• Offer updates on procurement status and advise stakeholders on product availability vendor performance pricing cooperative contracts and sourcing alternatives.
• Support end users by answering process related questions and assisting with proper procurement procedures.

Technical & Analytical Support

• Evaluate highly technical IT procurements and collaborate with subject matter experts legal counsel and external partners.
• Apply state and local procurement laws regulations and best practices to all purchasing activities.
• Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.

Required Qualifications

• Experience managing procurement activities within a state or local government environment.
• Strong understanding of VITA policies IT procurement processes and technology related contracts (licenses maintenance agreements etc.).
• Experience with procurement methods such as IFBs RFPs RFIs SOWs joint cooperative and sole source procurements.
• Excellent written and verbal communication skills with the ability to analyze complex information and present clear recommendations.
• Strong customer service orientation and ability to work collaboratively in a team environment.
• Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
• Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).

Ideal Candidate Traits

• Highly motivated and proactive
• Strong analytical and problem solving skills
• Skilled in managing formal competitive procurements (IFBs/RFPs)
• Comfortable navigating fast paced high volume procurement environments
• Strong negotiation skills with a focus on achieving best value