The IT Procurement Analyst

The IT Procurement Analyst

IT Procurement Analyst - Richmond VA (Hybrid Onsite)

Location: Richmond VA Schedule: Hybrid - Onsite once per week and for required meetings

Position Overview

The IT Procurement Analyst supports the Procurement and Finance teams by managing statewide technology procurements in compliance with VITA VDOT and Commonwealth policies. This role requires strong analytical skills deep knowledge of procurement methodsincluding IFBs and RFPsand the ability to operate effectively in a fastpaced environment. The ideal candidate is a selfstarter who can guide internal stakeholders negotiate with vendors and ensure that all procurements deliver best value to the Commonwealth.

Key Responsibilities

Procurement & Contract Management

• Analyze requisitions for goods and servicesincluding hardware software and IT servicesand procure them in accordance with state policies and procedures.
• Manage formal procurement processes including Invitations for Bid (IFBs) and Requests for Proposal (RFPs) ensuring compliance with all applicable laws and regulations.
• Develop procurement strategies recommend contract vehicles and identify alternative sourcing options.
• Develop manage and maintain a variety of contractual agreements including term contracts for professional and nonprofessional services.
• Negotiate contract terms conditions and language changes in coordination with legal Analyst and legal Counsel.
• Ensure compliance with the Governors initiative for DSBSDcertified Micro/Small Business participation.

Stakeholder & Vendor Engagement

• Serve as liaison between vendors VITA and internal business users.
• Provide guidance on procurement methodsincluding IFBs RFPs RFIs SOWs cooperative procurements and solesource justifications.
• Offer updates on procurement status and advise stakeholders on product availability vendor performance pricing cooperative contracts and sourcing alternatives.
• Support end users by answering processrelated questions and assisting with proper procurement procedures.

Technical & Analytical Support

• Evaluate highly technical IT procurements and collaborate with subject matter experts legal counsel and external partners.
• Apply state and local procurement laws regulations and best practices to all purchasing activities.
• Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.

Required Qualifications

• Experience managing procurement activities within a state or local government environment.
• Strong understanding of VITA policies IT procurement processes and technologyrelated contracts (licenses maintenance agreements etc.).
• Experience with procurement methods such as IFBs RFPs RFIs SOWs joint cooperative and solesource procurements.
• Excellent written and verbal communication skills with the ability to analyze complex information and present clear recommendations.
• Strong customer service orientation and ability to work collaboratively in a team environment.
• Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
• Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).

Ideal Candidate Traits

• Highly motivated and proactive
• Strong analytical and problemsolving skills
• Skilled in managing formal competitive procurements (IFBs/RFPs)
• Comfortable navigating fastpaced highvolume procurement environments
• Strong negotiation skills with a focus on achieving best value