Executive Assistant to the Owner
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Were looking for a highly capable Executive Assistant to the Owner to help keep operations organized and moving. This is a hands-on role supporting day-to-day business needs across estimating/costing light bookkeeping marketing support and admin coordination.
This role is ideal for someone who is highly organized proactive and brings a yes mentalitysomeone who looks for solutions takes initiative and helps the business move forward.
Hours: 2530 hours per week to start with potential for more.
Key Responsibilities
Owner & Operations Support
- Manage priorities follow-ups and task tracking for the owner
- Help organize schedules deadlines and key business documents
- Draft emails proposals and internal notes as needed
Estimating & Costing
- Assist with creating estimates/quotes and costing worksheets
- Track pricing inputs and help maintain organized costing templates
- Support basic reporting and margin/expense visibility (as directed)
Light Bookkeeping / Admin
- Assist with basic bookkeeping tasks (categorizing expenses invoice organization data entry)
- Maintain organized digital files and records
- Coordinate with bookkeeper/accountant as needed (if applicable)
Marketing & Social Media Support
- Assist with marketing coordination and content organization
- Support social media planning/post prep (captions scheduling support asset organization)
- Help track basic marketing performance and keep notes on whats working
Website / Tech & Creative Support
- Make minor updates in WordPress (basic edits pages images simple formatting)
- Create simple graphics for web/social (Canva or similar)
- Comfortable using Microsoft Office or Google Workspace (docs sheets calendars)
Requirements
Requirements
- Experience as an executive assistant operations assistant office manager or similar support role
- Strong attention to detail and ability to manage multiple priorities
- Highly organized with strong follow-through and documentation habits
- Brings a yes mentality: solution-oriented adaptable and willing to jump in where needed
- Solid experience with:
- Estimating/costing (or strong comfort with spreadsheets and numbers)
- Office suite applications (Microsoft Office or Google Workspace)
- Basic marketing/social media understanding
- Estimating/costing (or strong comfort with spreadsheets and numbers)
- Must have clean reliable transportation (reliable vehicle required)
Preferred (Nice to Have)
- Zoho experience (CRM Books Projects or other Zoho tools)
- Light bookkeeping experience (QuickBooks/Zoho Books/general accounting familiarity)
- WordPress experience beyond basics
- Comfort learning new tools and improving systems
Required Skills:
Administrative Assistant Executive Assistant Bookkeeping Marketing
