05668 Records Technician

Job Code: 15100 Salary Grade: 9 Salary Range: $36774 - $59129 FLSA: Nonexempt

Department: Finance

The purpose of this classification is to perform filing and storage duties in the records storage center
and offsite records facility and provide technical assistance to County departments regarding the
retention and storage of departmental data and records.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar related or a logical assignment for this classification. Other duties may be required and assigned.

Prepares and coordinates requests for documents and information from County employees for
review; prepares daily run for document retrieval and document refile and ensures documents are
returned to the proper location; maintains responsibility for all faxed and/or scanned requests; and
attends training classes and/or webinars to become familiar with the latest records management
technology.

Enters data and statistics in the Records Management Database and inventory reports; and assists
with electronic records database maintenance..

Performs data management/purging; removes files and data from records inventory for disposal
per the assigned retention schedule; identifies eligible files removes from storage and schedules
destruction; and receives transfer forms from departments and verifies data.

Maintains responsibility for file distribution; ensures files are properly and securely packaged;
secures contents in mailing envelopes protective folders etc.; processes paperwork and distributes
to the appropriate offices/personnel via County provided vehicles; receives required signatures;
files receipt and processes; and refiles any returned records.

Minimum Qualifications:
High school diploma or GED required; one year experience in warehouse operations records
management or document retrieval; or any equivalent combination of education training and
experience which provides the requisite knowledge skills and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia drivers
license

Supplemental Information:
Must be able to lift and move boxes of paper records weighing up to 30 pounds.

Must have or be able to obtain forklift operator certification.