IT and AI Administrative Assistant Summer Job Role Kelowna

The YMCA of Southern Interior BC (SIBC) is a charitable association dedicated to building strong kids strong families and strong communities. Y programs provide experiences to over 30000 individuals annually in the areas of health fitness & recreation childcare day camping employment and community health. With a current annual operating budget of $30 million the association employs over 600 full and part time staff and has over 125 volunteers.

This role will have significant impact and provide support to the YMCA as a not-for-profit community-based organization.

If the following sounds like meaningful work this might be the job for you!

Reporting to the Director IT & Digital Transformation and working in collaboration with the IT Coordinator the IT and AI Administrative Assistant will develop a comprehensive skill set valuable for their future IT career.

This position offers hands-on experience in IT support and AI policy development contributing to the YMCAs technological advancement and operational efficiency. The student will play a key role in advancing AI policy and usage with potential for future employment opportunities within the organization.

Tasks and Responsibilities:

AI Policy Development:

• Support the rollout of AI policies through documentation communication materials and staff training.
• Prepare reports related to IT support activities system updates and AI policy implementation.
• Collaborate with the IT Coordinator to research and develop AI policies while staying updated on AI trends.
• Assist in drafting reviewing and finalizing policy documents.
• Help design and implement strategies for rolling out AI policies through training sessions which will educate staff.

Day-to-Day IT Support:

• Provide help desk support basic IT training troubleshooting hardware and software issues.
• Assist with installation configuration and maintenance of IT equipment.
• Support user account setup access permissions and basic system administration tasks.
• Monitor and maintain the network for smooth operations.
• Create and maintain IT documentation procedures and user guides.
• Prepare reports related to IT support activities system updates and AI policy implementation.
• Support user account management and access permissions.

System Maintenance:

• Perform routine maintenance on IT equipment.
• Ensure systems are up-to-date with software updates and security patches.

Project Assistance:

• Support IT projects including system upgrades.
• Monitor IT systems to support reliable and secure operations.
• Participate in project planning and execution.
• Assist with researching drafting and implementing organizational AI policies and procedures.
• Support the rollout of AI policies through documentation communication materials and staff training.

Wed love to hear from people with:

• Enrollment in studies for a degree or diploma in Information Technology or related field.
• Experience and strong working knowledge of Microsoft 365 tools and an interest in gaining experience with IT tools like Asana Basecamp and Trello.
• Excellent problem-solving skills and adaptability with ability to prioritize and multi-task.
• Strong interpersonal and communication skills with capability and desire to work within a collaborative team and possess an interest in growing into other IT related roles.
• Eligibility that meets the Canada Summer Job Program requirements

Schedule details:

• This is a 9-week term role part of the Canada Summer Job Program
• 30 hours per week

Required Competencies:

• Commitment to Mission Vision and Values: Demonstrates and promotes a personal understanding of and appreciation for the mission vision and values of the YMCA of Southern Interior BC.
• Service Oriented: Deliberately identifies and creates opportunities to enhance each and every individuals YMCA experience. Creates action plans to resolve any service gap areas.
• Relationship Building and Collaboration: Builds positive interactions listens attentively and communicates effectively to create an open communication environment. Share information best practices and resources with colleagues.

The YMCAs Commitment to Trust Safety and Equality:

As part of a trusted charitable organization you can expect to receive excellent services and safety training throughout your YMCA career. As the first step in your journey you will be required to:

• Provide 3 references of a professional nature (ex. employer supervisor colleague teacher coach etc.)
• Provide a satisfactory Criminal Record Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date. The YMCA will provide applicable instructions and paperwork.

The YMCA of Southern Interior BC is an equity employer and encourages applications from all individuals who may contribute to the diversity of our workplace. This includes persons with diverse abilities persons of colour and ethnicity Indigenous persons (First Nations Metis and Inuit) and people of all sexual orientations and genders.

Please direct resume and cover letter to:
Josh Rigg
Director IT & Digital Transformation

Application deadline: May 7 2026

Required Experience:

Junior IC