Senior Workplace Experience Specialist

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software we empower over 200000 businesses worldwide including Brex Rippling Navan Qantas SHEIN and many more with fully integrated solutions to manage everything from business accounts payments spend management and treasury to embedded finance at a global scale.

Proudly founded in Melbourne we have a team of over 2000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price Visa Mastercard Robinhood Ventures Sequoia Salesforce Ventures DST Global and Lone Pine Capital Airwallex is leading the charge in building the global payments and financial platform of the future. If youre ready to do the most ambitious work of your career join us.

Attributes We Value

We hire successful builders with founder-like energy who want real impact accelerated learning and true ownership. You bring strong role-related expertise and sharp thinking and youre motivated by our mission and operating principles. You move fast with good judgment dig deep with curiosity and make decisions from first principles balancing speed and rigor.

Youre humble and collaborative; turn zerotoone ideas into real products and you get stuff done end-to-end. You use AI to work smarter and solve problems faster. Here youll tackle complex highvisibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you lets build whats next.

About the team

The People & Talent team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We are a global vibrant and dynamic team with a focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs strategic People & Talent initiatives and a deep understanding of our organizations needs we cultivate a collaborative and engaging environment that fuels Airwallexs continued growth and success.

What youll do

We have rapidly grown our footprint across the Asia Pacific region as our business and teams continue to grow. Our Workplace Experience role is a unique blend of managing our workplaces (including expansion) and building community in our Singapore office.

Success in this role means that we can plan ahead for our office/desk needs as we grow our office is well-stocked with snacks and drinks and our employees have opportunities to come together as a Singapore community. You will also support our other workplace needs in other regions alongside local teams. Our team adds value by supporting people with the workspace tools and wellbeing initiatives for them to do their best work at Airwallex.

Responsibilities:

• Workspace Management: Ensure our Singapore facilities and offices are well-maintained safe clean and welcoming by partnering with building management and in-house IT

• Project Management: Support office expansions new space requirements working with the building management and working with cross-functional teams to outfit new offices in line with Airwallexs workplace vibe

• Community Engagement: Build drive and execute a calendar of social wellbeing educational and Corporate Social Responsibility (CSR) events for teams actively leading the Singapore social committee business leaders and internal champions

• Vendor Management: Maintain effective relationships with cleaning staff building management neighboring tenants and other vendors to ensure seamless office operations

• Budget & Invoice Management: Manage office-related budgets for snacks drinks events and space; collaborate with Finance on invoice processing and resource allocation

• Onboarding Support: Support new joiners so they feel welcomed and integrated into our workplace community.

• Support workplace events which may include handling a variety of food and beverage items (including non-halal food and alcohol)

Minimum qualifications:

• Minimum 3 years of hands-on experience in a people-focused rolesuch as workplace experience employee engagement office management facilities or hospitality/events management

• Skilled in managing vendors to deliver on deadlines and stay within budget for office supplies employee events and space expansion initiatives

• Proven track record supporting workplace expansions with familiarity in building management relationships. Proactive problem solver who seeks opportunities and solutions.

• Passionate about bringing people together serving as a cultural touchstone and acting as the friendly approachable face of the office or team

• Naturally collaborative; skilled at engaging and coordinating groups to work towards shared goals.

Preferred qualifications:

• Bachelors degree in a related field

• Experience working in fast-growth dynamic or start-up environments ideally within technology or fintech sectors.

• Strong project management skills experience with contract negotiation and awareness of health and safety or compliance within the workplace.

• Proficiency in office software (e.g. Microsoft Office G Suite Oracle) and familiarity with modern facility management tools.

Applicant Safety Policy: Fraud and Third-Party Recruiters

To protect you from recruitment scams please be aware that Airwallex will not ask for bank details sensitive ID numbers (i.e. passport) or any form of payment during the application or interview process. All official communication will come from an @ email address. Please apply only through or our official LinkedIn page.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition regardless of any other provision to the contrary.

Equal opportunity

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit qualifications competence and talent. We dont regard color religion race national origin sexual orientation ancestry citizenship sex marital or family status disability gender or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation please let us know.

Required Experience:

Senior IC