Office Manager Part Time (30hw)

This is a part-time position (30 hours per week)

Join our Movement and Champion Restaurant Culture!

At TheFork we believe that the best things in life happen around the table.
As the leading restaurant booking platform in Europe we connect the broadest community of loyal diners with the worlds favorite restaurants. Powered by innovation and a deep passion for the restaurant industry we create unique dining experiences across 11 countries.

Were part of the Tripadvisor Group and proud to be building a diverse people-first culture where respect ownership growth and better together values thrive.
If youre passionate about food technology and making a real impact your seat at the table is ready.

Discover life at TheFork

What you will do:

• Be the welcoming face of the office looking after reception visitors and daytoday queries.
• Make sure the office looks and feels great: meeting rooms common areas and kitchen spaces are tidy stocked and ready to use.
• Coordinate suppliers and building services to solve small maintenance or cleaning issues and keep standards high.
• Support internal events and wellbeing initiatives (afterworks team gatherings seasonal celebrations) including logistics setup and followup.
• Help organise travel for employees and senior leaders and assist with basic office logistics between Barcelona and other TheFork offices.
• Support employee onboarding and offboarding from an office perspective (welcome packs access tours returns of equipment etc.).
• Take care of light administrative tasks such as tracking simple budgets or orders keeping contact lists and records up to date and contributing to sustainability and officeoccupancy initiatives.

Who you are:

• 12 years of experience in office management reception hospitality or a similar administrative role.
• Friendly enthusiastic and peopleoriented with a strong eye for detail and a passion for creating a great office atmosphere.
• Strong multitasking skills: you stay calm under pressure and can juggle several requests and priorities at the same time.
• Handson and proactive with a see it do it attitude and initiative to solve daytoday issues.
• Very organised and structured with good coordination and followup skills.
• Comfortable communicating with colleagues at all levels as well as external suppliers and building staff.
• Able to work both independently and as part of a team knowing when to ask for help or escalate.
• Fluent in Spanish and English (spoken and written); any other language is a plus.
• Flexible and adaptable: comfortable with changing timetables and priorities in a dynamic environment.

What we offer you:

An awesome team

A permanent contract (that can be useful in life)

Flexible working environment (2 days home office per week up to 4 total weeks additional flexibility during the summer period and in December to work fully remotely)

Competitive fixed salary and bonus

Lunch vouchers available for each working day (because yes we like to try our best restaurants)

International teams and a multicultural environment spanning 10 offices across Europe

Highly inclusive working environment

Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities family support travel etc

Continuous learning and development programs

Free access to the Calm app to help you build resilience wherever you are in your mental health journey

Dedicated parental leave and caregiver leave policies (12 weeks fully paid)

A program dedicated to helping you have the best work/life balance

Health insurance fully covered by the company

Life & Disability Insurance at no cost to the employee

Amazing offices with dining a coffee point on each floor and leisure area

Team building events

All hiring happens through our careers site and official email. We do not text or ask for payment during the hiring process. Please report any suspicious messages immediately.

We believe that we are better together and we welcome you for who you are. We endeavor to ensure that everyone - regardless of ability age socio-economic & cultural background ethnicity faith gender gender expression gender identity ideology national origin race sexual orientation marital status or any characteristic protected under applicable law -has the opportunity to reach their full potential. At TheFork we want you to bring us your unique perspectives and experiences so we can collectively continue disrupting the restaurant industry and go from good to great.

TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application interview or participation in the selection process due to health conditions or disability please direct your inquiries to Our HR team will review the request and respond accordingly.

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