Administrative Coordinator HR

ABOUT LIVIC CIVIL

You know what we love about our company Weve created an environment where every one of us comes to work each day to do something we enjoy with people we care about. This job is NOT for you if:

• You are disorganized or lack attention to detail
• You take the easy way out instead of finding better solutions
• You struggle to manage multiple priorities
• You dont communicate well with a team

On the other hand if you would rather become an all-star in a growing dynamic and ambitious team your world could change. Were looking for someone who takes pride in keeping things organized running smoothly and continuously improving how we operate. We like to work hard and improve each day and were never afraid of a new challenge. This is what makes us great.

As for what we do LIVIC is civil engineering firm which focuses on land development municipal services traffic and transportation engineering GIS and landscape design. With our experienced and dedicated team we partner with our business community and top industry professionals to provide responsive creative and value-driven results. Since beginning our firm in 2017 we have continued to work with some of the best clients in the regionclients that share our values of integrity hard work collaboration and responsiveness. Our attention is always on doing whats best for our clients. And because were a growing firm we have the flexibility to evolve and improve how we operate every day.

WHO WE ARE

LIVIC Civil is Not Your Ordinary Civil Engineering Firm. Since our founding in 2017 weve partnered with clients who share our values of integrity hard work and responsiveness delivering projects that go beyond expectations. As a small agile firm were committed to evolving quickly achieving exceptional results that set us apart.

JOB SUMMARY

LIVIC Civil is looking to fill a full-time position for an Administrative Coordinator. This role will support internal operations across Human Resources Marketing and Company Culture. The candidate should be flexible and able to adapt to changing activities and workloads while maintaining a high level of organization and professionalism.

The position will require strong interpersonal skills and an outgoing personality that allows the candidate to effectively collaborate with team members across multiple departments. This individual will play a key role in supporting employee experience improving processes and helping drive operational efficiency.

As LIVIC continues to grow we are always in search of individuals who can contribute to our culture and operations. We have a diverse staff across engineering design GIS and operations and this role will help support and connect those teams.

Key Responsibilities:

• Assist with general HR administration and employee relations support
• Assist with calendar management
• Support day-to-day office operations including mail supplies and general administrative needs
• Coordinate office organization maintenance and overall workflow
• Manage applicant tracking coordinate interviews and support hiring efforts
• Lead onboarding processes to ensure a smooth and engaging experience for new hires
• Maintain employee records and support compliance with company policies and procedures
• Track PTO usage and assist with payouts in coordination with payroll/finance
• Assist with 401(k) administration and employee inquiries
• Support company culture initiatives and employee engagement efforts
• Coordinate events team-building activities and internal celebrations
• Assist with planning conferences training sessions and professional development opportunities
• Represent LIVIC Civil at career fairs and recruiting events
• Assist with social media management and content creation
• Develop marketing materials using tools such as Canva
• Support branding efforts across offices events and recruiting initiatives
• Help manage and maintain the LIVIC merchandise store and related website updates
• Assist in developing updating and implementing company policies and procedures
• Identify opportunities for improved processes and support implementation efforts
• Participate in weekly meetings and prepare agendas and meeting minutes
• Provide general administrative support to the Operations Executive
• Support light project coordination and office management tasks as needed
• Other duties as assigned

PATHWAYS FOR GROWTH

At LIVIC we value ambition and the unique strengths each team member brings. This role can evolve into various exciting paths over time based on your interests talents and drive. Possible career growth paths include;

• Project Management Roles Leading projects from inception to completion
• Marketing Management Roles Supporting LIVICs brand and client engagement
• Operations Executive Roles Overseeing efficient business processes and systems
• Development Coordinator Roles Focusing on business growth and client partnerships

This position is ideal for someone who sees themselves growing into a future leader whether in project management operations marketing or client development.

QUALIFICATIONS

This position is suited to a self-motivated organized professional who can confidently support a variety of internal functions. Strong communication attention to detail and the ability to manage multiple responsibilities are critical to success in this role. Additional qualifications include:

Education: Associates or Bachelors Degree in Business Administration Human Resources Marketing or related field preferred

Experience: 3-7 years of experience in administrative HR or operations-focused roles

Ability to:

o Manage time effectively; prioritize and handle multiple tasks and responsibilities

o Work in a team environment as well as independently

o Establish and maintain effective working relationships

o Adapt to changing priorities and follow direction

o Think critically and identify opportunities to improve processes

o Maintain a high level of confidentiality when handling sensitive information

o Communicate and collaborate with executive level team

o Manage clean file structure

Skills:

o Strong interpersonal and communication skills

o Highly organized with strong attention to detail

o Proficiency in Microsoft Office (Word Excel Outlook)

o Familiarity with Canva social media platforms and general marketing tools

Authorized to work in the United States

• Preferred:

Experience in a professional services or engineering environment

Experience supporting HR functions such as recruiting and onboarding

Experience with marketing coordination or social media management

Familiarity with CRM or workflow tools

Travel to other offices as needed

LOCATIONS

Harrisburg PA

WHY LIVIC

LIVIC Civil offers excellent benefits including competitive salary health insurance short- and long-term disability 401(k) plan paid time off and holidays opportunity for professional development and an awesome group of people to work with.

At LIVIC we dont just offer jobswe offer opportunities for growth and meaningful impact. With flexible schedules a supportive work environment and unique perks like high-quality headphones and a personalized workspace youll join a team committed to guiding communities toward success. If youre ready for a career journey with limitless potential and a chance to lead through curiosity and innovation wed love to hear from you.