Administrative Coordinator, Volunteer & Intern

At the Monterey Bay Aquarium we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices working together increases our capacity to serve our visitors and fulfill our mission.âWe welcome people from all backgrounds into our team and strongly encourage people of color LGBTQ individuals veterans and people with disabilities to apply.

Priority deadline for applications is 05/1/2026. Due to the volume of incoming applications the role may be closed earlier than 05/1/2026.

Job Summary:

Under general supervision play an integral role in supporting the institutions mission of inspiring conservation of the ocean facilitating the care of our animal collection and our Sea Otter Program needs directly impacting an environment in which all volunteers and interns feel engaged and inspired. Coordinate elements of the intern and volunteer programs in collaboration with cross functional departments include Volunteer Engagement Animal Care Conservation & Research. Perform other duties as required.

Core Activities:

• Develop and maintain SOPs for required work activities.
• Perform administrative tasks as needed (e.g. maintain volunteer records organize intern presentations and certificates respond to volunteer inbox etc.).
• Generate and create routine reporting for administration tracking and annual statistics.
• Provide information and/or resolve inquiries regarding Volunteer Intern Conservation Research Animal Care programs serving as a primary contact point.
• Coordinate logistics (e.g. scheduling materials etc.) for outreach events.
• Staff event tables to inform and build awareness of MBA volunteer and intern programs.
• Administer programs as needed (e.g. exit interviews cross departmental learning/exposure/job shadow etc.).
• Research prospective partner organizations about potential internship alliances and joint initiatives for talent pipeline development (e.g. online data community outreach via zoom/onsite etc.).
• Evaluate programs and processes to measure their efficiency.
• Facilitate new orientation and safety walk throughs.
• Coordinate and update safety and department specific training requirements; assign and track completion of training courses.
• Monitor program expenses and identify variances to budget.
• Plan and oversee volunteer and intern appreciation events for Animal Care and Conservation Research.

Preferred Knowledge Skills & Abilities (KSAs):

• College degree or equivalent combination of education training and experience
• 3 years experience in volunteer and/or intern support or management
• Ability to maintain confidentiality and apply discretion and good judgment when dealing with sensitive matters
• Proficient with Excel and PowerPoint and virtual meeting/communication platforms
• Ability to work as part of a team and a strong customer focus are essential
• Meticulous attention to detail
• Ability to meet deadlines and multitask in a fast-paced environment
• Ability to work within and maintain Monterey Bay Aquariums Core Values

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting standing walking bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment main aquarium and exhibits occasional offsite events

Hourly Compensation Range:

$25.77-$29.33 USD per hour. Starting rate will vary based on previous experience and relevant skills/knowledge set.

Required Experience:

Intern