Executive Assistant Enterprise

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ FL RST MCHS MCP) or the Executive Dean (Education Research Practice and Development) C-Suite (MCAT) leaders or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader. This position is in support of our MCA CAO and EOT located on the Arizona campus.

The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars complete a variety of special projects as well as prioritizing doing so the incumbent ensures that the executives maintain a high level of responsiveness to the organization while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff counterparts in outside healthcare and corporate organizations and peers.

• Requires high school diploma or equivalent. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. A bachelors degree is preferred.
• Demonstrated knowledge of complex organizations with an emphasis on health care environments is preferred.
• Requires excellent application of grammar punctuation and English usage.
• Must have computer experience and possess proficiency on technical office equipment and tools (Outlook Word Excel PowerPointTeams Zoom).
• Must possess high-level skill in organization clerical aptitude interpersonal relations excellent written and oral communication skills and have the ability to prioritize and handle a variety of tasks simultaneously.
• Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Must have demonstrated ability to manage extremely confidential information and the ability to demonstrate tact diplomacy and a high level of professionalism.