Coordinator, Executive Office

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven compassionate and laser focused on making a dramatic positive impact with everything we undertake.

When you join API you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries increasing the amount of commercial research and development in the country and supporting Alberta as a key pillar in Canadas life sciences sector.

API is looking for an enthusiastic professionalself-startingand independent Executive Office Coordinatorwho can handle a vast and varied range of tasks.

** Please note this position requires full-time on-site presence.

Key Responsibilities include but are not limited to:

In this role youll serve as a key member of our downtown office team. Responsible for ensuring that the space serves as a welcoming environment for fellow staff incubated startup companies visitors and guests. The role is one-part barista one-part facilities coordinator one-part administrative assistant and one-part event staff with the core accountabilities of ensuring the API headquarters are able to function as an inspiring activated space and supporting the work of the Executive Office. Having an eye for detail a sense of perfectionism on hitting the right vibe and the exceptional discretion and intuition required to support senior leadership are all assets.

Front Desk and Visitor Services

• Serve as the first point of contact for visitors ensuring a welcoming and professional office environment.
• Answer and direct telephone and email inquiries.
• Greet coordinate and direct service providers contracted to support the office.

Office Operations

• Maintain office amenities including the cappuccino bar self-serve food station kitchen and common areas.
• Manage incoming and outgoing mail courier packages and deliveries.
• Oversee the care and maintenance of office plants.
• Liaise with building operations staff to submit and track maintenance requests.

Meetings Events & Hospitality

• Work independently and with the Program Activation team (where applicable) to assist with the setup coordination execution and breakdown of meetings and events including occasional work outside regular business hours.
• Manage meeting room bookings Joan devices and provide basic support for meeting room technology.

Tenant & Subtenant Relations

• Coordinate and prepare office and cubicle spaces for new team members.
• Act as the primary point of contact for subtenants and coordinate shared office/cubicle space.

Administration & General Support

• Provide administrative support to the Manager Executive Office.
• Complete other assorted tasks and errands as assigned.
• Perform a variety of general administrative duties as required.
• Provide general administrative support to the HSE department.

Qualifications - (Education Certification Degree Skills Knowledge etc.)

Education

• High School Diploma is required.
• Completion of a post-secondary education is an asset.

Experience:

• Minimum 2-3years experienceworking in the service industry or as an administrative assistant
• Hospitality event planning tour hosting or service roles (e.g. hotel concierge server hostess) is considered an asset.

Personal Competencies

• Proficiencyin Microsoft Officeand Adobeis required.
• Excellent communication organizational interpersonal time-management and problem-solving skills.
• High level of emotional intelligence and solution oriented.
• Ability to work well independently and within a team environment.

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.
• Valid Class 5 Drivers Licenseis preferred.
• Monday-Friday 9:00 am-5:00pm

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

Comprehensive Health Coverage: At API we prioritize the well-being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered ensuring that you and your dependents receive the necessary healthcare support.

Retirement Savings: API offers a RRSP Matching Program. Employees may be eligible to participate with API matching of contributions up to 13% of base salary in accordance with program terms.

Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities including training programs workshops conferences and certifications. We encourage employees to enhance their skills broaden their knowledge and stay updated with the latest advancements in the life sciences industry.

Collaborative and Inclusive Environment: At API we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork open communication and a supportive atmosphere where everyones contributions are valued.

Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work-life balance. API offers a generous paid time off (PTO) policy that includes vacation days medical/personal days and holidays. We encourage our employees to prioritize their well-being and enjoy quality time away from work.

Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program which promotes the use of environmentally friendly modes of transportation. By participating in the program you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking biking carpooling and public transportation.

How to Apply

Interested applicants must submit a resume and cover letter expressing their interest in the position and why they believe they are a strong candidate.

We appreciate all applicants interest and will only contact those selected for interviews.

If you have any questions about the application process or require accommodations during the hiring process please contact .

Our team clients and stakeholders come from a variety of recruiting for our team we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences education culture gender race sexual orientation religious or ethnic background neurodiversity and cognitive and physical ability.

Before employment successful candidates will be required to meet the requirements of a pre-employment screening which includes background reference checks educational credential verification and criminal reference checks.

This position will remain open until filled.

Required Experience:

IC