Administrative Coordinator

Please note: This is a part-time position. Monday-Thursday 8am-2pm.

At Syngenta we are working to build the most collaborative and trusted team in agriculture that provides leading seeds and crop protection innovations to enhance the prosperity of farmers. To support this challenge Syngenta is currently seeking an Administrative Coordinator to support its Calgary office.

This role will provide comprehensive administrative support to the Calgary office and Commercial teams ensuring operational excellence through exceptional organization time management and stakeholder collaboration.

Accountabilities:

• Office operations supporting Office Manager
• • Maintain and oversee general office operations including facility maintenance coordination
  • Manage vendor relationships
  • Coordinate boardroom bookings and maintain meeting spaces
  • Monitor and maintain office supplies kitchen inventory and storage organization
  • Process incoming/outgoing FEDEX shipments and mail
• Administrative Support
• • Identify and/or participate on work streams to improve business processes & sales efficiency.
  • Support Sales Support Lead with booking meeting space co-ordinate travel booking flights including logistics for district meetings and events
  • Prepare quarterly sales sponsorship reports
  • Maintain sales distribution lists and district maps
  • Support remote Calgary employees with workspace needs
• Financial Management
• • Process ARIBA invoices and purchase orders
  • Manage office P-card and monthly expense reporting
  • Track office expenses against budgets by line code and cost center in SAP

Qualifications :

Required:

• College diploma or university degree preferably in Agriculture Business Marketing or Event Management
• Minimum 3 years of administrative experience
• Proficient in Microsoft Office Suite (PowerPoint Word Excel)
• Strong computer literacy
• Must be eligible to work in Canada

Desired:

• Project management expertise
• Event planning and coordination experience
• SAP Concur ARIBA and Docusign experience
• Basic financial and accounting knowledge

Additional Information :

What We Offer: 

• We offer a competitive base salary and incentive bonus potential and a company vehicle combined with challenging and meaningful work learning and career development opportunities and a great team environment. 
• A culture that celebrates diversity & inclusion promotes personal and professional development and offers flexible work options to meet both your work and personal needs. 
• Comprehensive Benefit offering Pension and Group Retirement program with company match and Profit Sharing. 
• Focus on Wellness and innovative programs that support overall health and wellbeing such as annual Lifestyle Account and free Headspace App. 
• Progressive Employee Policies and Programs include a Flexible Work Location approach and a vacation policy that provides up to 30 days vacation for all employees. 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment hiring training promotion or any other employment practices for reasons of race color religion gender national origin age sexual orientation gender identity marital or veteran status disability or any other legally protected status. 

Syngenta Contact Information: 

If you need assistance during the application process please contact the Service Desk at  

Syngenta Canada welcomes applications from all qualified candidates and can accommodate persons with disabilities. For more information about accommodation during any stage of the recruitment process or if you would like more information on our accommodation policies please contact . 

WL: 3B

#LI-Onsite

Remote Work :

No

Employment Type :

Contract