Events and Programs Assistant
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Job Location:
San Jose, CA - USA
Hourly Salary:
$ 18 - 21
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Position Overview
The Student Union Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San Jose State University in downtown San Jose California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center and the Spartan Recreation and Aquatic Center. The Student Union Inc. functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.
Mission
The Student Union Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San Jose State University in downtown San Jose California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center and the Spartan Recreation and Aquatic Center. The Student Union Inc. functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.
Mission
The Student Union Inc. of San Jose State University supports the development growth and well-being of students and the campus community by providing diverse programs desired services and quality facilities to enhance the collegiate experience.
Job Summary
Under the direct supervision of the Manager of Events and Programs the Events and Programs Assistant supports the planning organization execution and assessment of campus-wide events ensuring smooth operations through tasks such as equipment set-up customer service and facility supervision. This role fosters an inclusive environment enforces policies and participates in meetings training and additional duties as needed.
Essential Functions and Tasks
Essential Functions and Tasks
- Assist in the planning organization and execution of campus-wide events and activities including but not limited to loading/unloading set-up/tear down of equipment check-in process safety awareness accident reporting supervision of facilities and participants general clean up and handling complaints/suggestions
- Build an inclusive welcoming environment while providing excellent customer service for attendees of Student Union events and programs
- Communicate effectively with all staff and patrons
- Enforce facility rules regulations policies and procedures
- Knowledge of and participation in emergency protocols and procedures
- Sit on and attend meetings for one committee internal to the Events and Programs team
- Complete a self-evaluation each semester
- Attend scheduled staff meetings training sessions and workshops
- Support the Information Center by working at least 1 Information Center shift per week
- Perform additional duties as assigned
Qualifications
Minimum Qualifications
- Maintain a minimum GPA of 2.0 or higher
- Must be a matriculated SJSU student and continuously enrolled at least half-time* during the academic term.
- *Half-time is defined as follows: Enrollment Status Half-time Units Undergraduate and Post baccalaureate Students 6.0-8.0 hours/semester
Preferred Qualifications
- Current enrollment in Hospitality Tourism and Event Management or other applicable fields of study.
- Previous customer service and event management experience is preferred.
Knowledge Skills and Abilities (KSAs)
- Must be detail-oriented organized and have excellent communication skills
- Must possess the ability to set and meet deadlines and manage multiple tasks at a time
Work Requirements
Physical Demands and Work Environment
- The position works in a wide variety of environments including both a typical office as well as indoor facility in a program-oriented environment.
- The physical demands of this position are described below:
- Sitting walking twisting bending climbing pulling pushing squatting crawling kneeling balancing reaching and coordination (eye hand foot).
- Fall (Slip Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
- Lifting and Carrying often 10-25lbs frequently 26-50lbs occasionally 50-75 lbs.
- Hearing and speaking to exchange information in person or on the telephone.
- Dexterity of hands fingers and wrist to operate a computer keyboard and calculator.
- The physical demands of this position are described below:
- In general the position works a schedule based on business needs 9 a.m. - 5 p.m. Monday - Friday occasionally works evenings weekends and holidays as required.
- When school is in session - may work up to but not in excess of 20 hours per week (among all concurrent positions).
- When classes are not in session (i.e. summer break) may work up to but not in excess of 40 hours per week.
- This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.
Employment Information & Policies
Benefits
This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.
This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.
Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age ancestry citizenship status color creed disability ethnicity gender genetic information pregnancy marital status medical condition national origin race religion or lack thereof sex sexual orientation transgender or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multi-racial community of students faculty and staff.
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age ancestry citizenship status color creed disability ethnicity gender genetic information pregnancy marital status medical condition national origin race religion or lack thereof sex sexual orientation transgender or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multi-racial community of students faculty and staff.
Background Check and Fingerprinting
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor Accurate Background.
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor Accurate Background.
California State University (CSU) Learning and Development
Within the first month all employees are required to complete the following compliance online training session through CSU Learn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from
Within the first month all employees are required to complete the following compliance online training session through CSU Learn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from
- CSU Injury and Illness Prevention Program
- CSU Preventing Discrimination and Harassment for Non-Supervisors
- CSU Sexual Misconduct Prevention Program (Title IX) required within the first 6 months of hire
- Data Security and FERPA
California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Required Experience:
Junior IC
