Office Administrator
Share
Job Location:
Monthly Salary:
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
As an awarded Best Managed Company Marco stands as a powerhouse in the industry. Our enduring legacy of shaping skylines and communities across Atlantic Canada spans decades all driven by an unwavering commitment to excellence. We specialize in P-3s design-building construction management and general contracting for the retail commercial recreational multi-residential entertainment health care educational and light industrial sectors.
We compete with national firms at every level while maintaining our Atlantic Canadian values of integrity teamwork and commitment to making a meaningful impact. We leverage deep local market knowledge to create projects that are not only impressive but also contribute positively to our communities.
Our unwavering commitment extends to our employees as demonstrated through our investments in training mentorship and continuous education. A competitive compensation package employee profit-sharing a robust corporate wellness program a vibrant and inclusive work environment health benefits RRSP matching and avenues for professional progression further underscore our dedication to our teams well-being and growth.
The Role
Marco is currently seeking an Office Administrator to join our Dartmouth NS office. Reporting to the President youll be the first point of contact for visitors manage calls and mail and provide essential administrative support to our team. From coordinating supplies and vendors to planning meetings events and celebrations youll keep our workplace efficient and welcoming.
Key Responsibilities include but are not limited to:
- Welcoming visitors answering incoming calls and managing mail and front desk operations
- Providing administrative support including maintaining records and assisting with onboarding
- Coordinating office supplies vendor services maintenance and internal communications
- Organizing and supporting meetings events and team activities
- Reconciling monthly vendor statements to ensure accuracy
- Reviewing and reconciling trade invoices in collaboration with Project Managers and vendors
- Processing daily trade invoices across multiple construction projects
- Collecting and tracking subcontractor documentation required for payment
- Maintaining organized accounting records through scanning and filing
- Following up on outstanding payment certificates to support timely processing
- Assisting with additional accounting and administrative tasks as needed
- Using Jonas and Procore daily to input review and manage project and financial data
What You Bring
- Experience in office administration reception or executive support
- Excellent communication and interpersonal skills
- Strong organizational skills with the ability to multitask and prioritize
- Proficiency with Microsoft Office Suite and related tools
- A proactive adaptable and detail-oriented mindset
Marco Group encourages and embraces a diverse workforce; we love to see candidates applying with varying gender age religion race ethnicity cultural background sexual orientation languages and abilities.
Required Experience:
Unclear Seniority
About Company
Marco is one of the leading firms in the Atlantic Canadian construction industry, involved in the commercial and industrial sectors as project managers, general contractors and developers.
