Accounting & Contract Compliance Manager

Contract Accounting & Grant Compliance

• Track and monitor spending on federal state and local contracts (e.g. SAMHSA HOPWA Ryan White DHCS County of San Diego)

• Ensure costs are allowable allocable and reasonable in compliance with funder regulations

• Maintain documentation for grant reporting and reimbursement requests

• Collaborate with program managers to align spending with budgets

• Assist with the preparation and timely financial reports to funders and leadership

• Ensure organization is following federal state and local contract employee training requirements including working with staff to obtain necessary training/certifications

• Assist in timely and accurate filing of monthly quarterly and annual programmatic reports to funders and regulators

• Collaborate with auditors for workers compensation payroll as well as In-Depth Invoice Reviews and site visits

• Assist in preparation of monthly and quarterly financial statements

• Support annual independent audit and federal Single Audit (2 CFR Part 200)

• Assist in overseeing overall grant management and success contract execution and budget and contract amendments

Internal Controls & Process Improvement

• Assist with policies and procedures remain current with changing government and funding regulations

• Help develop and enforce accounting policies and procedures

• Monitor internal controls and recommend enhancements

• Manage agency-wide information technology including working with the contracted Managed Services IT vendor as well as maintaining employee training platforms (RELIAS and Paylocity)

• Assist with payroll journal entries and cost allocations

Operational Support

• Assist with preparation tracking and submission of expense reports reimbursement requests and related supporting documentation

• Supports leadership with document preparation meeting materials and other administrative tasks to advance departmental and organizational priorities

• Maintain organized records files and administrative systems related to operational bill and leadership support functions

Minimum Qualifications

• Bachelors degree in Accounting Finance or related field

• Minimum 35 years of nonprofit accounting experience

• Familiarity with federal grant compliance (2 CFR Part 200 OMB Uniform Guidance)

• Strong knowledge of GAAP

• Experience with accounting software (e.g. NetSuite MIP or similar)

• Advanced Excel skills (pivot tables vlookup etc.)

• Excellent attention to detail and organizational skills

• Current CPR/First Aid Certification (or within 90 days of hire)

• Strong interpersonal and communication skills with the ability to instruct and guide trainees of varying skill levels

• Successful completion of a criminal background check

Environmental Factors and Conditions/ Physical Requirements

• Work primarily in a climate controlled environment with minimal safety/health hazard potential

• Office environment exposure to computer screens for lengthy periods of time

• May require occasional evening and weekend work

• This position may occasionally lift and/or move more than 25 pounds

Benefits Package

Stepping Stone is proud to offer a generous benefits package for full-time employees representing the potential additional $10000 on average per full-time employee above base pay including but not limited to:

• Health Premiums company paid including Acupuncture and Chiropractic

• Dental & Vision company paid

• Flexible Spending Accounts (Health Care & Dependent Care)

• Generous paid time off sick & vacation

• Employee Assistance Program

• 403(b) Retirement Employer Match up to 5%

• 15 Paid Holidays including floating holidays

• Life/AD&D Insurance company paid

• Long Term Disability Insurance company paid