Site Registrar

EFFECTIVE:2026-2027 school year

Position Type: Non-Exempt

Work Year: 204 days/year

Work Hours: 7.5 hours/day 7:30am ï½ 3:30pm Monday ï½ Friday

Benefits Eligible: Yes

POSITION SUMMARY:

The Site Registrar coordinates and manages all enrollment and registration processes for new and returning high school age students. This position oversees the collection verification maintenance and reporting of official student records and academic data ensuring accuracy and compliance with school district and state requirements. The Registrar maintains established procedures related to enrollment records transfers and student information systems while fostering positive collaborative relationships with students families staff and community partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide high-level customer service to students families staff and community partners in a supportive student-centered alternative school environment.
• Collect manage and maintain accurate student data in compliance with district and state requirements.
• Generate reports related to enrollment attendance scheduling and academic progress.
• Coordinate October Count and End of Year data collection verification and submission to ensure accuracy and compliance.
• Monitor and support student self-scheduling processes ensuring appropriate course placement and credit tracking.
• Evaluate transcripts for transfer students including credit analysis and graduation requirement alignment.
• Prepare and organize materials for pre-registration and registration processes.
• Coordinate student check-in procedures including compiling enrollment packets and establishing process workflows.
• Maintain and secure grade reports permanent records cumulative files transcripts and student schedules in accordance with records retention policies.
• Collaborate with administration and counseling staff on master schedule development class loads section sizes and room assignments.
• Build positive solution-focused relationships with students families and staff to proactively address concerns and remove barriers to student success.
• Participate in Professional Learning Communities (PLCs) ongoing training and required professional development.
• Apply new knowledge and best practices to continuously improve systems processes and student support structures.
• Coordinate and produce our Rose Ceremony and Graduation Ceremony (twice each year)
• Perform other duties as assigned to support school operations and student success.

SUPERVISION/TECHNICAL RESPONSIBILITIES:

None

BUDGET AND/OR RESOURCE RESPONSIBILITIES:

None

The education/training/experience license/certification general expectations physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/TRAINING/EXPERIENCE:

• High school graduate or equivalent.
• Bachelors degree(preferred).
• Bilingual(preferred).
• Office Professional fluency will be determined through the interview process.

LICENSES OR CERTIFICATIONS:

• Valid Colorado Drivers License.
• Current CPR and First Aid(or obtained within first six months of employment)

GENERAL EXPECTATIONS:

• Demonstrates flexibility and adaptability in response to change.
• Proficient in Google Suite and Infinite Campus
• Effectively works with students from diverse backgrounds and abilities.
• Collaborates well with supervisors and co-workers.
• Capable of understanding and following both complex oral and written instructions.
• Able to perform duties independently with minimal supervision.
• Communicates effectively with the School District community.
• Skilled in analysis instruction negotiation coordination communication problem-solving and interpersonal interactions.
• Accuracy in comparing computing synthesizing and evaluating information.
• Meets attendance standards and works the necessary hours to fulfill essential responsibilities.
• Maintains confidentiality.
• Upholds a generally positive attitude.
• Complies with all District policies and procedures.
• Adheres to federal and state laws regulations and policies.

ESSENTIAL PHYSICAL REQUIREMENTS:

Frequent lifting 5 (five) to 10 (ten) pounds.

Occasional lifting of up to fifty (50) pounds.

Frequent sitting bending walking and standing.

Occasional stooping kneeling squatting and reaching.

WORK ENVIRONMENT:

The noise level in the work environment is usually quiet.

Mostly clean and comfortable.

REPORTS TO:

Principal or designee

LOCATION:

Colorado Finest High School of Choice

SALARY:
Starting hourly rate is $20.25 - $22.92per hour based upon education and prior related board approved classified salary schedule can be viewed at Englewood Schools we provide a comprehensive benefits package designed to enhance employee well-being and satisfaction. Our offerings include Paid Time Off (PTO) medical dental and vision insurance and pre-tax savings options through Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) with monthly District contributions for HSA. The costs for short and long-term disability programs are 100% covered which provide financial protection in the event of illness or injury. Our Employee Assistance Program (EAP) provides counseling and support services and our wellness programs are designed to promote a healthy lifestyle.

In addition to these benefits we offer a comprehensive retirement plan through the Colorado Public Employees Retirement Association (PERA) as well as additional retirement savings options including 401(k) 403(b) and 457(b) plans. Optional voluntary plans are also available for life insurance accidental death and dismemberment (AD&D) critical illness cancer and accidents offering additional layers of security.

For more details about benefits at Englewood Schools please refer to the Benefit Guide available on the Districts website.

ADDITIONAL INFORMATION:
New hires or rehires will be responsible for the fingerprint processing fee required for background checks through the Colorado Bureau of Investigation.

CLOSING DATE:
This position will close on 6/7/2026.

APPLICATION INSTRUCTIONS:
All interested and qualified applicants must complete an online application. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview.

This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

In compliance with Titles VI & VII of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination in Employment Act of 1967 the Americans with Disabilities Act the Genetic Information Nondiscrimination Act of 2008 and Colorado law Englewood Schools does not unlawfully discriminate against otherwise qualified students employees applicants for employment or members of the public on the basis of disability race creed color sex sexual orientation marital status gender identity gender expression religion national origin ancestry family composition or need for special education services. Discrimination against employees and applicants for employment based on age genetic information and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Harassment if it rises to the level described in state law is a prohibited form of discrimination. To review Title IX policies and procedures pleaseclick here.Inquiries or complaints may be referred toDr. Rana Razzaque Director of Opportunity Access & Inclusion and Title IX Coordinator 4101 S. Bannock St. Englewood CO 80110 or may be filed directly with the Office for Civil Rights U.S. Department of Education 1244 North Speer Blvd. Suite 310 Denver CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission 950 17th St. Suite 300 Denver CO 80202 or the Colorado Civil Rights Commission 1560 Broadway Suite 825 Denver CO 80202.