Operations Manager and Special Assistant to the EVP for Strategy and Chief Administrative Officer

If you are a current Barnard College employee please use the internal career site to apply for this position.

Job:

Job Description:

Duties & Responsibilities:

• Strategic Support Alignment & Communication

  • Develop a strong understanding of the EVPs portfolio priorities and leadership approach to proactively anticipate needs and support decision-making

  • Identify opportunities to improve alignment across divisional and institutional priorities and help ensure follow-through on key initiatives

  • Serve as an extension of the EVP in tracking priorities reinforcing direction and ensuring clarity across stakeholders

  • Monitor progress across key priorities and flag risks delays or gaps in execution

  • Lead and coordinate divisional communication and connection efforts including divisional meetings internal communications and engagement tools

  • Support the development and dissemination of communications through channels such as divisional updates newsletters and internal platforms

  • Ensure information is effectively shared across the division connecting workstreams and improving visibility into priorities and progress

• Executive Support for the Executive Vice President for Strategy and Chief Administrative Officer

  • Manage the EVPs calendar as a strategic tool aligning time with College & divisional priorities

  • Evaluate and prioritize requests for the EVPs time exercising independent judgment

  • Anticipate needs identify conflicts and proactively resolve scheduling challenges

  • Prepare briefing materials presentations and background information for meetings

  • Track key follow-ups and ensure continuity across meetings decisions and commitments

  • Draft and manage communications on behalf of the EVP

  • Prepare presentations reports and materials to support strategic initiatives and executive decision-making

• Financial & Administrative Management

  • Process and track invoices purchase orders expense reimbursements and membership payments

  • Manage and monitor office budgets and spending to ensure fiscal responsibility

  • Manage P-card transactions and expense reporting

• Meeting and Event Management

  • Support planning and execution of Board of Trustees meetings and presidential events

  • Collaborate with partners and coordinate logistics materials and follow-up for senior leadership engagements

  • Partner with the Presidents Office team to ensure seamless execution of high-profile meetings and events

• Division Connection and Other Executive Support

  • Provide administrative and operational support to members of the Strategy & Operations Division as needed

  • Coordinate and support divisional projects including developing timelines tracking deliverables and ensuring follow-through

  • Support cross-functional coordination across areas including Human Resources Information Technology Facilities and Community Safety

  • Assist in translating priorities into organized workflows and actionable next steps

  • Facilitate communication and coordination across teams

  • Assist with divisional planning efforts and cross-functional initiatives

  • Support day-to-day operations of the Presidents Office including supplies logistics and administrative coordination

  • Manage budgets invoices expense reports and financial tracking related to the office and division

  • Provide limited front desk/back-up support as needed to ensure continuity of operations (approximately 5% of time)

  • Assist with cross-functional initiatives and strategic planning efforts

  • Maintain department documents such as department handbook staff contact lists and others as needed

• Any additional duties as assigned

What This Role Is

• A high-trust role anchored in direct support of the EVP

• A connector across operational areas of the College

• A driver of organization follow-through and execution

• A role for someone comfortable operating across both detail and context

What This Role Is Not

• A front desk or reception-focused position

• A purely task-based administrative role

• A general support role for multiple independent executives

Skills Qualifications & Requirements:

Knowledge Skills and Abilities:

• Exceptional organizational skills and attention to detail

• Strong judgment and ability to manage competing priorities

• Excellent written and verbal communication skills

• Ability to handle confidential and sensitive information with discretion

• Professional welcoming demeanor with strong interpersonal skills

• Ability to work independently while collaborating across teams

• Proficiency in Google Suite Microsoft Office and virtual meeting platforms

• Ability to occasionally work evenings or weekends to support events or meetings.

Required Qualification Summary:

• Bachelors degree

• 57 years of experience supporting senior leaders or managing operations

• Demonstrated ability to operate in a fast-paced high-accountability environment

Preferred Qualification Summary:

• Experience in higher education or similarly complex institutional settings

• Experience supporting executive-level operations governance or project management

• Familiarity with enterprise systems such as Workday

This job is an on-site in-person role 5 days a week that requires face-to-face interaction with many constituents.

Salary Range: $88000 - $93000 annually

This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to departmental budgets qualifications experience education licenses specialty and training. The above hiring range represents the Colleges good faith and reasonable estimateof the range of possible compensation at the time of posting.

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