Administrative Coordinator Risk Management
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Job Location:
Sioux Falls, SD - USA
Monthly Salary:
$ 19 - 25
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Location:
Worker Type:
RegularWork Shift:
Day Shift (United States of America)Pay Range:
The pay range for this position is listed below. Actual pay rate dependent upon experience.
$19.50 - $25.50Position Highlights
In addition to standard administrative coordinator responsibilities (calendar management correspondence document control scheduling and departmental support) this role provides comprehensive administrative coordination across Accreditation Quality Risk Management Infection Control Medical Staff and Patient Safety functions supporting leaders and ensuring regulatory operational and committee requirements are met.
Medical Staff & Committee Coordination
- Coordinate all medical staff meetings including room reservations food ordering calendar scheduling meeting materials and audiovisual support
- Prepare distribute and archive agendas minutes and supporting reports for medical staff committees
- Track action items and followup items from meetings to ensure timely completion
- Coordinate annual medical staff meetings including provider invitations calendar invites logistics and documentation retention
Safety & Risk Management Administrative Support
- Prepare agendas minutes and reports for safety huddles and distribute to appropriate leaders and committees
- Provide administrative coordination for risk management activities including tracking subpoenas coordinating depositions managing documentation and supporting legal timelines
- Coordinate patient safety and workplace violence committees including agenda development meeting logistics minutes reporting and actionitem tracking
Credentialing Administrative Support
- Prepare and distribute provider credentialing correspondence including affiliation letters and credentialing decision letters
- Track and organize provider procedure logs and supporting documentation
- Coordinate credentialing-related meetings and communications including annual reviews and appointments
- Maintain accurate credentialing documentation files in collaboration with Medical Staff Services
Infection Prevention & Control (IPAC) Support
- Compile manage and distribute weekly hand hygiene data
- Prepare monthly and quarterly hand hygiene and infection control reports
- Coordinate IPAC and Surgical Site Infection (SSI) meetings including agendas minutes and supporting reports
- Track followup actions and reporting deadlines related to infection prevention initiatives
Survey Accreditation and Regulatory Support
- Coordinate internal and external survey visits including room placement meeting scheduling survey agendas and food arrangements
- Support survey planners and leaders with schedules materials and logistical coordination
- Distribute accreditation reports tracer summaries and rounding reports to applicable departments
- Support ongoing accreditation documentation management and communication
Quality Program Administrative Support
- Coordinate Quality Committee activities including agendas minutes reports and meeting logistics
- Compile and distribute monthly Press Ganey reports including leaderspecific and departmentspecific communications
- Track quality initiatives action items and reporting timelines in support of leadership
Complaints Policy and Departmental Support
- Participate in complaint triage processes and assist with documentation tracking and response coordination
- Support departmental policy updates version control distribution and archiving
- Provide direct administrative support to department leaders including document preparation reporting scheduling communication coordination and organizational support
You Belong at Avera
Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.
A Brief Overview
Performs diverse and complex secretarial/administrative duties scheduling of daily activities retention and organization of documentation and data and follow-up functions for management staff. With minimal instruction or supervision provides support for the the Department in the following areas: Office management; Coordinates administrative support of the Department and efficiency with reception/secretarial functions; data management; record retention and assurance of confidentiality.
What you will do
- Performs generalized secretarial duties including but not limited to: Transpose hand written or verbal communication to typed format (i.e. correspondence reports charts and minutes of meetings); edits and makes copies of transposed information if necessary; collates and assembles reports and documents; answering phone calls.
- Responsible for meeting arrangements/coordination/facilitation.
- Coordinates schedules and appointments as requested.
- Assists with the analysis collection and maintenance of records and data. Assists in preparation of reports and presentations.
- Attends meetings as required and participates on committees as directed. Responsible for coordinating the agendas and recording accurate minutes for assigned organizational committees.
- Gathers appropriate information from various sources for credentialing processes.
- Completes projects as assigned.
- Receives customer requests or inquiries in person telephone or mail analyzes requests and provides information requested or ascertains who can best provide the information and routes requests to the proper person in a timely and courteous fashion. Responds independently and appropriately as needed.
- Assists with physician onboarding as well as other tracking and reimbursement for physicians or leadership staff as assigned.
Essential Qualifications
The individual must be able to work the hours specified. To perform this job successfully an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others hear understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge skills and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions as long as the accommodations do not cause undue hardship to the employer.
Required Education License/Certification or Work Experience:
- Associates or equivalent from 2 year college or technical school; 2-5 years related experience and/or training; or an equivalent combination of education and experience
Expectations and Standards
- Commitment to the daily application of Averas mission vision core values and social principles to serve patients their families and our community.
- Promote Averas values of compassion hospitality and stewardship.
- Uphold Averas standards of Communication Attitude Responsiveness and Engagement (CARE) with enthusiasm and sincerity.
- Maintain confidentiality.
- Work effectively in a team environment coordinating work flow with other team members and ensuring a productive and efficient environment.
- Comply with safety principles laws regulations and standards associated with but not limited to CMS The Joint Commission DHHS and OSHA if applicable.
Benefits You Need & Then Some
Avera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced healthy lives. Benefits are designed to meet needs of today and into the future.
PTO available day 1 for eligible hires.
Up to 5% employer matching contribution for retirement
Career development guided by hands-on training and mentorship
Avera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability Veteran Status or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application please call 1- or send an email to .
Required Experience:
IC
