Center Coordinator, Programs & Operations (Part-Time)

Position Specific Responsibilities/Accountabilities

Program Logistics

• Assist with logistics for Symposia speaker programs and peer gatherings

• Support venue coordination catering orders A/V needs parking and day-of execution

• Prepare run-of-show documents timelines and staffing plans in collaboration with Center staff

• Track attendance compile feedback and assist with post-event documentation and summaries

• Coordinate speaker follow-up communications travel details and thank-you materials

Digital Support

• Upload organize and maintain video recordings and program materials from past events

• Help capture and document student achievements speaker highlights and program milestones

• Prepare event-related social media copy in coordination with Center staff

• Assist with drafting and posting program-related updates newsletters and informational materials

• Support website updates and content accuracy related to events programs and resources

• Track basic engagement metrics and flag opportunities to improve clarity and accessibility

Program & Membership Operations

• Coordinate membership renewals invoicing sponsor acknowledgments and member records

• Maintain CRM data participation tracking and engagement documentation

• Support peer circles advisory council activities and member-facing initiatives

• Prepare operational reports related to membership activity renewals and program engagement

• Assist with internal systems templates and documentation that support program consistency

Financial & Administrative Support

• Process expense reports purchasing requests reimbursements and invoice documentation

• Track budgets receipts and supporting materials for internal reporting and audits

• Coordinate travel arrangements for guest speakers staff and students

• Manage supply purchasing and maintain organized storage and inventory systems

• Support event-related payments vendor coordination and reconciliation

Collaboration & Team Support

• Coordinate with student workers Center staff and CBA colleagues on shared operational tasks

• Contribute to process improvements that strengthen Center-wide systems and workflows

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelors Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.

• Two years of experience in event management marketing communications or higher education.

• Strong organizational skills and attention to detail

• Ability to manage multiple projects and deadlines simultaneously

• Clear written and verbal communication skills

• Proficiency with Google Workspace and Microsoft Office

• Familiarity with CRM systems basic website/CMS platforms or content libraries preferred

• Interest in photography video and social media

• Interest in entrepreneurship family enterprise or academic program administration

• Commitment to LMUs mission and values

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

#HERC# #HEJ#

Salary range

Please note that this position may not be eligible for visa sponsorship now or in the future.