Human Resources Generalist

Spence-Chapin Services To Families And Children

Job Location:

New York City, NY - USA

Yearly Salary: USD 80000 - 90000

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Title: Generalist Human Resources
Reports to: Senior Director Human Resources & Administration
Department: Human Resources

Primary Purpose
Spence-Chapin has an exciting opportunity to join the Human Resources Department as a Human Resources Generalist. We are seeking a highly skilled and experienced candidate who will support the Sr. Director Human Resources perform a wide range of HR functions and handle a variety of administrative and analytical duties. The ideal candidate will have experience in recruitment; deep knowledge of the screening interviewing and hiring processes and experience as a human resources generalist. This individual will be a pivotal part of the HR team ensuring the smooth execution of daily processes. The ideal candidate is resourceful and detail/deadline-oriented and able to handle multiple projects simultaneously. This is a full-time in-person position with an annual salary range of $80000-$90000 commensurate with experience.

Spence-Chapin is a non-profit organization based in New York City that has been providing adoption services and adoption support for more than 110 years. At Spence-Chapin we believe that every child deserves a family and we work tirelessly to advocate for children in need of a permanent loving home. Over our history Spence-Chapin has served more than 25000 children women and families through our main program areas: Comprehensive Domestic and International Adoption Programs; Birth Parent Services; Well-being Services; and International Humanitarian Aid through programs like our Granny Program to support children living in orphanages overseas.

Our work is made possible by the dedicated individuals on our staff. At Spence-Chapin we find joy in celebrating each other our co-workers and our clients. Everyone is treated with respect and dignity to strengthen the vibrancy of our community. We celebrate a culture of excellence inclusivity compassion flexibility and support. Spence-Chapin offers a competitive benefits package that includes full health benefits generous PTO and holiday schedule HRA & FSA plans life insurance retirement plan with employer contribution paid maternity/paternity/adoption leave commuter benefits and more. Being part of the Spence-Chapin team is being part of a legacy which for more than 110 years has provided critical services to children women and families around the world.

Responsibilities & Key Performance Indicators

Handle all administrative tasks for recruiting onboarding new hire orientation
Create and conduct virtual HR trainings including new staff orientation and other trainings as directed
Manage the recruitment process and partner with hiring managers to ensure clarity of qualifications and screening criteria
- Create job descriptions and post job openings internally and externally
- Respond to candidate inquiries conduct resume reviews and initial employment screenings
- Coordinate subsequent interviews with candidates and hiring managers
- Communicate and collaborate with staffing agencies for temporary workers as needed
- Draft and transmit employment offer letters
- Process new hires for all required clearances and conduct reference checks
Oversee and manage employee team building activities incentive programs and events including birthday celebrations holiday party etc.
Represent employer at community and career fairs
Maintain and organize paper and digital employee personnel files in compliance with licensing audits federal state and local employment laws and regulations and recommend best practices; review policies and practice to maintain compliance
Maintain knowledge of trends best practices regulatory changes and new technologies in human resources
Assist in the interpretation and execution of personnel procedures and policies and providing guidance for business operations
Assist in administering and providing information on employee benefits & leaves payroll time and attendance
Assist in the maintenance of employee personnel manual organizational chart and contribute to the development of policies
Ability to apply discretion and maintain a high level of confidentiality when handling sensitive information
Handle employment-related questions/concerns from employees referring complex and/or sensitive matters to the Sr. Director HR
Attend and participate in employee disciplinary meetings and investigations
Conduct exit interviews
Adhere to standard operating procedures including internal communications
Perform any other department or agency-related duties or special projects as directed by supervisor

Education and Experience:

Bachelors Degree in related field required
3-5 years experience in recruitment and knowledge across all areas of human resources preferred
Exceptional communication interpersonal and decision-making skills
Proven success in conducting interviews using various methods (phone video in-person)
Non-profit experience required; adoption foster care systems and child welfare strongly preferred
HR certification is a plus

Technical Skills:

MS Office Proficiency in Excel Word Outlook and PowerPoint
Experience with database platforms particularly recruitment training and payroll systems

Key Competencies:

Excellent organizational and interpersonal skills including the ability to prioritize workload administer and resolve problems
Excellent oral and written communication skills; strong public speaking and presentation skills
Ability to work both collaboratively and independently
Ability to multitask and demonstrate strong attention to detail
Must be highly organized and possess a positive attitude

To apply: Please submit cover letter with salary requirement and resume.

This job description is not intended to detail every aspect of your job or list every task you may perform. It is provided as a general overview of the responsibilities and skills required to do this job successfully.

Required Experience:

Senior IC

Title: Generalist Human ResourcesReports to: Senior Director Human Resources & AdministrationDepartment: Human ResourcesPrimary PurposeSpence-Chapin has an exciting opportunity to join the Human Resources Department as a Human Resources Generalist. We are seeking a highly skilled and experienced can...

Handle all administrative tasks for recruiting onboarding new hire orientation
Create and conduct virtual HR trainings including new staff orientation and other trainings as directed
Manage the recruitment process and partner with hiring managers to ensure clarity of qualifications and screening criteria
- Create job descriptions and post job openings internally and externally
- Respond to candidate inquiries conduct resume reviews and initial employment screenings
- Coordinate subsequent interviews with candidates and hiring managers
- Communicate and collaborate with staffing agencies for temporary workers as needed
- Draft and transmit employment offer letters
- Process new hires for all required clearances and conduct reference checks
Oversee and manage employee team building activities incentive programs and events including birthday celebrations holiday party etc.
Represent employer at community and career fairs
Maintain and organize paper and digital employee personnel files in compliance with licensing audits federal state and local employment laws and regulations and recommend best practices; review policies and practice to maintain compliance
Maintain knowledge of trends best practices regulatory changes and new technologies in human resources
Assist in the interpretation and execution of personnel procedures and policies and providing guidance for business operations
Assist in administering and providing information on employee benefits & leaves payroll time and attendance
Assist in the maintenance of employee personnel manual organizational chart and contribute to the development of policies
Ability to apply discretion and maintain a high level of confidentiality when handling sensitive information
Handle employment-related questions/concerns from employees referring complex and/or sensitive matters to the Sr. Director HR
Attend and participate in employee disciplinary meetings and investigations
Conduct exit interviews
Adhere to standard operating procedures including internal communications
Perform any other department or agency-related duties or special projects as directed by supervisor

Education and Experience:

Bachelors Degree in related field required
3-5 years experience in recruitment and knowledge across all areas of human resources preferred
Exceptional communication interpersonal and decision-making skills
Proven success in conducting interviews using various methods (phone video in-person)
Non-profit experience required; adoption foster care systems and child welfare strongly preferred
HR certification is a plus

Technical Skills:

MS Office Proficiency in Excel Word Outlook and PowerPoint
Experience with database platforms particularly recruitment training and payroll systems

Key Competencies:

Excellent organizational and interpersonal skills including the ability to prioritize workload administer and resolve problems
Excellent oral and written communication skills; strong public speaking and presentation skills
Ability to work both collaboratively and independently
Ability to multitask and demonstrate strong attention to detail
Must be highly organized and possess a positive attitude