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Exemption Status:

Hiring Range:

Please note that the final offer may vary within this range based on a candidates experience skills qualifications and internal equity considerations.

Schedule Details:

Scheduled Hours:

Shift:

Hours:

Cost Center:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 20000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

I. Major Responsibilities:
1. Prepares comprehensive capital planning plans for management including resources schedules and budgets for construction and maintenance projects and Public Safety plans. Monitors project plans schedules budgets and expenditures bringing concerns to Facility Management.
2. Assists department management in the development of Capital Projects budgets and annual department operating budgets. Monitors and researches variances to budgets and reviews with department management. Assists in the processing of Capital Requests while working directly with Finance on the fiscal years capital budgets and cost center tracking.
3. Develops and maintains vendor relationships. Obtain bids for vendor services and service agreements following hospital policy. Works with legal on standard service agreements. Ensure vendor services are performed timely and properly bringing concerns to management. Reviews vendor invoices and tracks to budget plans.
4. Manages space program through maintaining and developing CAD plans for hospital and other locations as assigned. Develops conceptual layout plans and designs for planning purposes as well as maintaining/updating architect floor plans as assigned. Maintains drawings and square footage reports ensuring project requirements decisions and objectives are documented and are up to date.
5. Coordinates building space allocations requests/layouts as submitted for new hires moves department changes or new requirements. Serves as a member of the Space Committee providing research and recommendations for consideration by management. Schedules and coordinates programs for facility maintenance repair space allocation renovation and/or remodeling.
6. Administers hospital furniture standards per designer specifications to ensure hospital furniture has consistency and balance within departments.
7. Maintains all associated documents and computer tracking systems for Joint Commission Statement of Conditions (SOC) and all improvements. Ensures accuracy and timeliness of documents and explains source documents as required. Collects documentation for the Joint Commission Environment of Care program.
8. Coordinates various mock surveys of Joint Commission and Life Safety regulations. Prioritizes follow-up items from these surveys to improve the environment.
9. Prepares various statistical operating safety and financial reports used for planning and decision making. Responsible for accurate tracking and report generation for the timely completion of all improvements. Tracks analyzes and reports project realty and departmental budgets and variances as needed. Creates and submits monthly reports related to work for the Realty Corporation Capital projects and departmental spend. Provides additional analyzes as required.
10. Provides management reports and assists with scheduling implementing and tracking PM schedules within the Facilities Work Order System working with Facility Management. Adds new standards as warranted.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Bachelors degree in Facilities Space Planning/Design Project Management or related field

Experience/Skills:
Required:
1. Minimum five (5) years of related job experience
2. Excellent communication interpersonal and organizational skills
3. Proficient in MS Office including Excel spreadsheets
4. Able to work independently in a team environment showing judgment and initiative to accomplish job duties
5. Able to work with others to resolve problems and address requests
6. Self-motivated and great time management and multi-tasking skills
7. Ability to prepare business reports correspondence guidelines and procedure documentation
8. Able to read write and speak clearly in English
9. Knowledge of preventative and corrective maintenance programs facilities resource planning managing the central utility plant capital planning master planning capital project management

Preferred:
1. Knowledge of CAD software
2. Scheduling budget management and department administration experience

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

Constantly:
- Repetitive movements working indoors color vision
- Precise motor skills hearing vision
- Lifting 0-10 pounds

Frequently:
- Sitting standing walking grasping high stress level
- Carrying pulling pushing 0-10 pounds

Occasionally:
- Pushing pulling twisting climbing balancing bending kneeling reaching working outdoors temperature extremes
- Lifting carrying pulling pushing 10-10 pounds

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.