Executive Assistant to the Executive Vice President (EVP)

Position Title:

Job Description:

POSITION SUMMARY
Reporting directly to the Executive Vice President (EVP) the Executive Assistant provides executive level support and exercises a high degree of confidentiality and discretion. Maintains a close and highly responsive relationship regarding day-to-day office management activities with the EVP Chief of Staff for Strategic Initiatives and Operational Excellence (CoS) and other team members. Acts as a liaison to the direct reports and Cabinet level teams; organizes and coordinates executive outreach and external relations efforts; oversees special projects. Work requires knowledge and understanding of the institutions mission and vision strategic plan programs and procedures.

This position works independently on projects from conception to completion exercising confidentiality and discretion. Demonstrates commitment to continuous quality improvement and to providing outstanding service to internal and external stakeholders and maintaining an overall standard of excellence for the staff in the Office of the EVP.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
comprehensive office management duties to ensure operational efficiency. Effectively anticipate and prioritize competing demands manage issues proactively and expeditiously and ensue consistent follow-through. Act as a key communication bridge between the EVPs office and internal departments as well as external constituencies effectively maintaining the highest levels of professionalism credibility trust and support.
greet and assist visitors; review and route correspondence; coordinate meetings events and special functions; answer questions and meeting requests. Respond professionally and with discretion to inquiries comments and concerns from Trustees students faculty and staff referring concerns to the appropriate office as needed.

the EVP CoS and team members informed of upcoming commitments deadlines and responsibilities. Proactively track projects provide timely follow up and ensure successful completion through effective coordination consistent communication and support for timely decision making.
prioritize and follow up on incoming issues and concerns. Assess and determine appropriate course of action referral or response to ensure timely and effective resolution.
with day-to-day office budget monitoring including expense tracking reconciliation and reporting. Initiate and complete all expense requisitions and reports within the colleges information system in a timely manner ensuring all expense deadlines are met. Support the preparation and management of the annual office budget ensuring accuracy compliance and effective oversight.
a broad variety of administrative duties including calendar management; composing and preparing correspondence presentations and letters; maintaining webpages; coordinating travel arrangements accommodations itineraries and agendas; and compiling materials for travel-related meetings.
and deliver monthly reports and presentations as directed to support leadership review and decision-making.
projects and special assignments by establishing objectives conducting research determining priorities managing time gaining cooperation and coordination of others monitoring progress problem-solving and adjusting plans to meet deadlines and directives.
directly and on behalf of the EVP and CoS with internal and external stakeholders on matters related to programmatic and operational initiatives.
and coordinate events including preparing agendas and programs; arranging audiovisual and related technical equipment and services; and providing on-site or logistical support during events as needed.
11. Partner with the Presidents Office Executive Administrative Team to support and execute projects and priorities related to office administration and Board of Trustees relations.
on college committees and cross-functional teams as designated.
additional duties as assigned.

MINIMUM QUALIFICATIONS
Degree in Business or related field or Associates Degree in Business or related field
with five (5) years administrative assistant experience.
in MS Office (Word Excel Canva PowerPoint and Outlook) and Adobe Acrobat.
oral written and interpersonal communication skills; exceptional listening skills; ability to establish and maintain cooperative and effective working relationships.
leadership skills and abilities. High level of professionalism and resiliency.
to quality and integrity. Ability to multi-task and handle periods of high demand work.
customer service skills with the ability to effectively work with minimal supervision.
ability to handle confidential and sensitive information with discretion be adaptable to various competing demands.
facilitation and organizational skills.

commitment to the colleges core values of respect and inclusion sustainability
integrity collaboration humor and well-being innovation and quality.
to establish and maintain cooperative and effective working relationships with other members of the college and community displaying cultural competence as well as emotional intelligence.

PREFERRED QUALIFICATIONS
Degree in Business or related field with seven (7) years of experience in an equivalent role in an executive office setting
recent experience in working with executive level staff.

and Spanish verbal and written communication proficiency.
multicultural competence.

PHYSICAL DEMANDS
office physical demands.
to travel between campus locations and to and from community events.

WORKING CONDITIONS
requires flexibility for adjusted work hours such as early morning or evening based on the meetings and other events associated with the EVP office.

BENEFITS

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Full Time/Part Time:

Union (If Applicable):

Scheduled Hours: