Administrative Assistant

Marathon Asset Management is a leading global asset manager specializing in public and private credit with $23 billion in assets under management. Marathon is recognized as a distinguished leader with 27 years of exceptional performance and partnership. Marathons integrated global credit platform is driven by our specialized highly experienced and disciplined teams across Private Credit: Direct Lending Asset Based Lending and Opportunistic Credit and Public Credit: High Yield Leveraged Loans & CLOs Emerging Markets and Structured Credit. Marathons mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance service and reliability on behalf of our clients.

The Administrative Assistant will provide high-level proactive support to a team of senior leaders helping to ensure seamless day-to-day operations in a fast-paced team-oriented environment. This role requires strong judgment attention to detail and the ability to anticipate needs manage competing priorities and represent the team with professionalism.

The position is based in-office five days per week.

• Manage complex calendars for multiple senior leaders including prioritizing requests and resolving scheduling conflicts.
• Coordinate internal and external meetings ensuring all logistics are handled seamlessly (scheduling materials technology catering and follow-ups).
• Arrange and manage domestic and international travel including detailed itineraries real-time changes and related documentation.
• Prepare submit and track expense reports (via Concur) ensuring accuracy and timely processing.
• Provide reception desk coverage serving as backup to receptionist including greeting visitors answering phones and managing inquiries.
• Collaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.
• Assist with preparing and maintaining conference rooms binding marketing materials and coordinating facilities and maintenance requests.
• Serve as a key point of contact for internal and external stakeholders maintaining a high level of professionalism and responsiveness.
• Support senior leadership as well as firmwide operations by assisting with a range of ad hoc projects and general administrative needs.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

• 5 years of experience in administrative or executive support roles with a strong track record of managing the needs of multiple senior stakeholders.
• Exceptional attention to detail and follow-through.
• Proven ability to work collaboratively in a team-oriented environment demonstrating a proactive adaptable and solution-oriented approach.
• Excellent interpersonal skills with the ability to build strong relationships and interact effectively with stakeholders at all levels.
• Strong organizational and time management skills with demonstrated success prioritizing competing priorities and meeting tight deadlines.
• Highly effective written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint); experience with Concur or similar expense management platforms preferred.
• Comfortable thriving in a fast-paced in-office environment with shifting priorities.

The average salary for this role $100000 $110000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience location skills training certifications and education and in addition we will also consider internal equity and market data. We do not anticipate that candidates hired will begin at the top of the range however from time to time it may occur on a case-by-case basis.

No agencies please.

Equal Opportunity Employer M/F/D/V