Office Administrator / Operations Assistant CertaPro Painters Orland Park Homewood & Kankakee County
CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. Our organization is built on a network of professional painting contractors dedicated to beautifying homes and businesses through high-quality interior and exterior painting services. Our continued success is built on delivering certainty to our customers certainty of a job well done.
We focus on the details of every project and most importantly on providing an exceptional experience for every client.
Position Overview
The Office Administrator provides critical support to the daily operations of the business. This role assists with marketing sales coordination production scheduling financial administration human resources and customer communication to ensure smooth and efficient operations.
Key Responsibilities
Sales & Customer Support
Prepare and send sales packages and proposals for Sales Associates
Schedule estimate appointments for Sales Associates
Send follow-up communications to customers after estimates as directed by Sales Associates
Maintain consistent customer follow-up and communication
Maintain and update all customer mailing lists and CRM records
Marketing Support
Assist with executing marketing initiatives outlined in the Companys Annual Marketing Plan
Support digital marketing and social media efforts
Maintain inventory of marketing and point-of-sale materials
Assist with commercial telemarketing and outreach efforts
Production & Scheduling Support
Schedule painting projects and coordinate job colors and job start dates
Communicate with customers while projects are ongoing to ensure satisfaction and address any questions or concerns
Assist with production coordination and job progress tracking
Order paint and job materials as directed by the Production Manager or Production Associate
Issue Purchase Orders (POs) for materials and services
Financial & Administrative
Enter the Annual Financial Plan (AFP) into QuickBooks
Perform job costing and assist with tracking project profitability
Process vendor invoices and pay company bills
Write and process weekly payroll checks
Maintain organized financial and administrative files
Human Resources
Manage documentation and onboarding paperwork for new hires
Maintain personnel files and manage termination documentation
Professional Development
Participate in regional and national training conferences and company meetings as required
Qualifications
High school diploma or GED required
College degree preferred
Experience with social media and digital marketing preferred
Proficiency with Microsoft Office (Word Excel Outlook)
QuickBooks experience preferred
Strong verbal and written communication skills
Highly organized with strong attention to detail
Excellent time management and multitasking abilities
5 years of administrative or office assistant experience preferred
Each CertaPro Painters business is independently owned and operated.
Compensation: $18.00 - $22.00 per hour
Opportunity is Knocking
Qualities like working hard getting the job done right and fostering respect while working as part of a team are core to the CertaPro Paintersbrand culture. This makes each independently owned and operated CertaPro Paintersfranchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers but for team members of each independently owned and operated CertaPro Paintersfranchise as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to CertaPro Painters Corporate.
Required Experience:
IC
Benefits:Company partiesDental insuranceHealth insurancePaid time offTraining & developmentOffice Administrator / Operations Assistant CertaPro Painters Orland Park Homewood & Kankakee CountyCertaPro Painters is a leader in the residential and commercial painting industry throughout North America. ...
Benefits:
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Office Administrator / Operations Assistant CertaPro Painters Orland Park Homewood & Kankakee County
CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. Our organization is built on a network of professional painting contractors dedicated to beautifying homes and businesses through high-quality interior and exterior painting services. Our continued success is built on delivering certainty to our customers certainty of a job well done.
We focus on the details of every project and most importantly on providing an exceptional experience for every client.
Position Overview
The Office Administrator provides critical support to the daily operations of the business. This role assists with marketing sales coordination production scheduling financial administration human resources and customer communication to ensure smooth and efficient operations.
Key Responsibilities
Sales & Customer Support
Prepare and send sales packages and proposals for Sales Associates
Schedule estimate appointments for Sales Associates
Send follow-up communications to customers after estimates as directed by Sales Associates
Maintain consistent customer follow-up and communication
Maintain and update all customer mailing lists and CRM records
Marketing Support
Assist with executing marketing initiatives outlined in the Companys Annual Marketing Plan
Support digital marketing and social media efforts
Maintain inventory of marketing and point-of-sale materials
Assist with commercial telemarketing and outreach efforts
Production & Scheduling Support
Schedule painting projects and coordinate job colors and job start dates
Communicate with customers while projects are ongoing to ensure satisfaction and address any questions or concerns
Assist with production coordination and job progress tracking
Order paint and job materials as directed by the Production Manager or Production Associate
Issue Purchase Orders (POs) for materials and services
Financial & Administrative
Enter the Annual Financial Plan (AFP) into QuickBooks
Perform job costing and assist with tracking project profitability
Process vendor invoices and pay company bills
Write and process weekly payroll checks
Maintain organized financial and administrative files
Human Resources
Manage documentation and onboarding paperwork for new hires
Maintain personnel files and manage termination documentation
Professional Development
Participate in regional and national training conferences and company meetings as required
Qualifications
High school diploma or GED required
College degree preferred
Experience with social media and digital marketing preferred
Proficiency with Microsoft Office (Word Excel Outlook)
QuickBooks experience preferred
Strong verbal and written communication skills
Highly organized with strong attention to detail
Excellent time management and multitasking abilities
5 years of administrative or office assistant experience preferred
Each CertaPro Painters business is independently owned and operated.
Compensation: $18.00 - $22.00 per hour
Opportunity is Knocking
Qualities like working hard getting the job done right and fostering respect while working as part of a team are core to the CertaPro Paintersbrand culture. This makes each independently owned and operated CertaPro Paintersfranchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers but for team members of each independently owned and operated CertaPro Paintersfranchise as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to CertaPro Painters Corporate.
CertaPro are professional painters and painting contractors, we offer interior painting, exterior house painting and commercial painting. Jobs of all sizes.
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