Office Manager

• Plans coordinates and manages all aspects of regional county division or department level office operations.
• Interprets explains and ensures compliance with state federal or other relevant laws rules regulations standards policies and procedures.
• Manages administrative support communications and support services including fleet management forms/records management facilities management inventory equipment maintenance and repair mail distribution and other agency-specific functions.
• Conducts research and analyzes data to make recommendations on personnel staff coverage workflow cost reduction recordkeeping performance standards equipment and supply utilization or other functions supported. May assist with onboarding and training of new employees.
• Ensures deadlines and performance measures are met monitors workflow to adjust priorities and recommends improvements.
• Oversees and manages record-keeping systems or logs to file track and retrieve documents.
• Maintains and participates in modernization of information systems or databases.
• Drafts manages and distributes communications and other materials for public and/or internal use.
• Manages office supplies and equipment. Troubleshoots less complex technology or equipment errors/issues and contacts appropriate vendor or information technology personnel to resolve as needed.
• Supports contracting and procurement processes and monitors adherence to budgets applicable agreements grants or contracts; notifies supervisor of issues. May assist with budget preparation and monitoring.
• Uses automated information systems and computer software to enter update modify delete retrieve and report on data.
• Performs other related duties as required.

1. Six months experience in evaluating office operations such as workflow priorities and performance and making recommendations for improvements.
2. Two years experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
3. Two years experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
4. Two years experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
5. One year of experience in providing guidance and consultation to management customers and others on administrative matters.

The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.

Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

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The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.