Coordinator of Development and Auxiliary Programs

Position Overview:

Wellan Montessori School seeks a highly organized and collaborative professional to serve in a dual-role position supporting both the Development and Auxiliary Programs departments with a primary Auxiliary Programs focus of helping to coordinate the schools Summer Program. This position reports to the Director of Development and the Director of Auxiliary Programs.

The Coordinator of Development and Auxiliary Programs plays a vital role in advancing the Schools fundraising community engagement and auxiliary programming efforts. This individual ensures the integrity of donor systems and gift processing supports strategic advancement initiatives and coordinates high-quality events that strengthen relationships with parents alumni and friends of the addition the Coordinator supports the planning communication and daily logistics of the Summer Program at Wellan along with support of other auxiliary programs (after school enrichment vacation and athletic programs) as needed.

The successful candidate will possess strong communication and interpersonal skills be detail oriented and self-motivated. They will be able to manage multiple priorities be responsive to the changing needs of the administration and will operate with a high level of discretion when working with sensitive matters and information.

Development Responsibilities:

• Plan and execute donor engagement events in collaboration with the development team including coordination of venues vendor relations management of contracts volunteer engagement and the oversight of project timelines and budgets.
• Manage event data and analytics for development events overseeing RSVP systems registration tracking and the delivery of comprehensive post-event reporting.
• Support administrative team in developing the annual school calendar and in monitoring and tracking constituent engagement ensuring accurate attendance data and reporting for institutional events.
• Handle the processing of gifts pledges and payments ensuring all data is recorded accurately and on time and ensure the swift turn around of donor acknowledgments.
• Maintain the donor database and files keeping information up-to-date and accurate while ensuring the strict confidentiality of all donor and school records.
• Support the annual fund and campaign initiatives by generating reports and reconciling gift data with the Business Office as needed.

Auxiliary Program Responsibilities:

• Assist the Director of Auxiliary Programs to plan and implement the Summer Program including program design scheduling and the coordination of field trips guests and supplies.
• Oversee daily operations and communications for the summer program serving as the primary contact for families and drafting weekly updates to ensure a welcoming organized and smooth experience for the school community.
• Assist the Director of Auxiliary Programs with the management of the summer staff assisting with hiring onboarding and ensuring all medical forms enrollment data and daily coverage schedules are accurate and up-to-date.
• Support other Auxiliary Program offerings as-needed including after-school enrichment vacation and athletic programs.

Position Details:

• Full Time 40 hours per week with attendance at night and weekend events outside of regular hours as needed.
• Regular Schedule: Regular Year: Monday Friday 8:30am to 4:30pm
• Summer Program: Monday - Friday 7:30am to 3:30pm
• Salary: This is an Admin II level position on Wellans administrative salary band.

Qualifications:

• A bachelors degree.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Collaborative spirit and experience as an effective member of a team.
• Passion for working with and supporting a diverse community.
• Creative spark for planning events and willingness to work occasional evenings or weekends.

Benefits:

Wellan seeks to provide competitive salaries and benefits to all employees. This position offers a competitive salary commensurate with experience. The position also offers a comprehensive benefits package including but not limited to: health insurance; dental; vision; healthcare / dependent care / transportation flexible spending accounts; paid family medical leave; short and long term disability; life insurance; 403(b) retirement plan with employer matching; and paid holidays sick time and personal addition Wellan offers to all full-time staff a tuition remission benefit for children enrolled at the school; a technology grant; an annual professional development budget; and the opportunity to apply for additional professional development funds to support international travel and other significant educational opportunities.

About Wellan:

Wellan Montessori School is an independent coeducational school of approximately 300 students age 15 months to grade 8 located in Newton Centre MA. More information about Wellan can be found at .

Wellan Montessori School believes that each individual is entitled to equal employment opportunity without regard to race color gender pregnancy age religion national origin ancestry sexual orientation gender identity disability veteran status military service application for military service genetic information or any other characteristic protected under federal or Massachusetts law. The School will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law. The Schools equal employment opportunity practices extend to recruitment hiring job assignment compensation benefits transfer promotion training discipline and all other terms conditions and privileges of employment.

The following person has been designated to handle inquiries regarding the Schools non-discrimination policies including its Title IX policy:

Name: Joseph Jolly

Title: CFO / COO Director of HR and Legal Affairs

Office Address: Wellan Montessori School 80 Crescent Avenue Newton Centre MA 02459

Telephone Number: ext. 3

Email Address:

For assistance related to Title IX or other civil rights laws please contact OCR at or TDD .

Required Experience:

IC