Accounts Payable Specialist-Onsite OKC, OK

We are seeking a local candidate for this role! We would love to see you in our OKC office Tuesday-Thursday to experience our culture!

APMEX is looking for an Accounts Payable Specialist to join the accounting team! The Accounts Payable Specialist will perform all duties necessary to ensure invoices and payments are accurately reviewed processed and posted in a timely manner. This role is also responsible for processing customer refunds with accuracy and efficiency as well as executing all payment functions for invoices to ensure prompt disbursement. The incumbent will report directly to the AP Manager.

A Day in the Life of an Accounts Payable Specialist:

Process invoices transmitted to the accounting system from the inventory system ensuring they match the corresponding purchase order (PO) and vendor invoice when provided
Review and process vendor credit invoices ensuring accuracy prior to payment and obtaining approvals as required
Review and process customer refunds in a timely and accurate manner
Review and process RMA (Return Merchandise Authorization) transactions ensuring proper documentation and alignment with company procedures
Verify payment methods and confirm banking details for ACH and wire transactions as needed
Initiate ACH batches and wire payments for all disbursements including PO invoices operational expenses and customer refunds
Print and distribute checks for all required payments including vendor invoices operational expenses and customer refunds
Update and maintain document scans within the inventory system as needed
Review and process secondary invoices in the accounting system related to vendor credit PO receipts
Plan and prioritize daily activities to meet assigned deadlines

Effectively communicate with internal teams vendors and customers via Microsoft Teams email and phone to ensure timely resolution of inquiries and issues
Build and maintain strong working relationships internally and with vendors
Organize workflow to maximize efficiency and accuracy
Perform other duties as assigned by Management

POSITION QUALIFICATIONS

Were looking for a detail-oriented and reliable Accounts Payable professional who thrives in a fast-paced environment and takes pride in accuracy organization and strong collaboration.

Core Competencies
Communication: Clearly and professionally communicates both verbally and in writing; shares information effectively and practices active listening
Technical Proficiency: Comfortable working with accounting systems and digital tools including Microsoft Office (advanced Excel skills for data analysis and reporting); quick to learn new technologies
Accountability & Dependability: Takes ownership of responsibilities meets deadlines adapts to changing priorities and maintains consistent reliability
Collaboration: Builds strong relationships with internal teams and vendors; approaches interactions with professionalism flexibility and a solutions-oriented mindset

APMEX is a billion-dollar ecommerce company that is the leader in Precious Metals. Our customers love our selection and service our employees love our values and culture. Our APMEX team is large enough to get the job done better than anyone else in the industry while being small enough to listen to and care about our employees. Without their dedication APMEX would not continue to be named the #1 Specialty eRetailer by Internet Retailer Magazine! Come see why APMEX was Voted as one of the Best Places to Work in Oklahoma! Join the team today!

Education:

• High school diploma required
• Bachelors degree or working towards Accounting or Finance preferred

Experience:

• 1-3years of experience in Accounts payable or related accounting experiencepreferred

• Knowledge of Great PlainsDynamicsor similarAccountingsoftware is a plus

Computer Skills:

• Strong Excel and spreadsheet skills with a high level of accuracy

Other Requirements:

• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
• Confidence in communicating with vendors and cross-functional teams
• High level of integrity and ability to handle confidential information with discretion
• Solid understanding of accounts payable processes and basic accounting principles
• A proactive dependable work style with a commitment to quality and continuous improvement

At APMEX our employees have access to extraordinary benefits including:

• Medical Dental and Vision
• Short Term Disability & Long-Term Disability
• Life Insurance
• 401K (Company matches!)
• Free Lunch every day
• Tuition Reimbursement
• College Debt Repayment
• 9 Paid Holidays
• Paid Time Off with Sell Back Option
• Paid Day off for your Birthday
• Paid Volunteer Opportunities
• Lunch and Learns
• Free Downtown Parking