Senior Executive Assistant
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Job Location:
Chicago, IL - USA
Yearly Salary:
USD 115000 - 120000
Posted on:
7 days ago
Vacancies:
1 Vacancy
Job Summary
POSITION SUMMARY:
The Executive Assistant to the Chairwoman is the personal assistant to the principal providing personalized administrative support in a well-organized and timely manner.
ESSENTIAL POSITION QUALIFICATIONS:
Calendar Meeting and Professional Management:
The Executive Assistant to the Chairwoman is the personal assistant to the principal providing personalized administrative support in a well-organized and timely manner.
ESSENTIAL POSITION QUALIFICATIONS:
- Bachelors degree (minimum) business related field preferred
- 7 years experience in specific executive administrative support capacity
- Extremely detail oriented and organized
- Exceptional organizational abilities proactive problem-solving adaptability and strong verbal/written communication.
- Advanced to Expert level abilities with Microsoft Office products
- Excellent written and oral communication skills
- A minimum of 3 years experience with project oversight and/or supervisory/personnel management
Calendar Meeting and Professional Management:
- Managing complex schedules coordinating across time zones and arranging meetings.
- Manage and maintain subscriptions organization memberships and licenses
- Ability to manage and collaborate with another executive assistant
- Comfortable with someone reporting directly to this role
- Professionally handling emails screening phone calls and serving as the primary gatekeeper for the executive.
- Process mail and respond to routine correspondence
- Able to take comprehensive messages when not available
- Liaison between Chairwoman organizationand family household staff etc.
- Compose thank you notes to all guests
- Compose letters for distribution and gifts
- Mailing books to various friends family and colleagues
- Coordinate staff birthday gifts
- Coordinate personal donations correspond with organization and maintain calendar for annual donations
- Maintain all contracts
- Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
- Organizing comprehensive travel itineraries and managing expense reports.
- Candidate must be open to travel with the executive if needed
- Provide concierge services to the Chairwoman
- Preparing reports presentations conducting research and overseeing special projects.
- Advanced to Expert level abilities with Microsoft Office products to include MS Word Excel
- Access Outlook PowerPoint: intermediate to advanced abilities with Intuit products
- Managing sensitive company personal and personnel information with discretion
- Maintain private files
- Scanning documents as necessary
- Flexible
- Process special orders
- Provide organization the Chairwomans office
- Perform additional duties as assigned by the Chairwoman
- Understands reporting structure of the individual and organization
- Previous family office executive experience is a plus
- Perform additional duties as assigned by the Chairwoman
- Paid time off
- 401K
- Medical dental and vision coverage
Required Experience:
Senior IC
About Company
TAWANI Enterprises is an entrepreneurial organization that unites past and progress through historic preservation and neighborhood development.
