Invoices Officer

Do you have good attention to detail and enjoy working as part of a team

The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS) with a significant proportion of this activity being automated.

We are seeking detail-oriented and dependable individuals who can process a high volume of invoices with a strong focus on accuracy compliance and value for money. This role is key to ensuring public funds are managed effectively and payments are made within agreed timescales.

This is a Fixed Term Appointment for 24 months.

• Entering supplier invoices on STEPS (SAAS operating system) with a high degree of accuracy following the procedures and policies to ensure we are making efficient use of public funds.
• Contact suppliers when we are unable to pay invoices with the reason and advising of any action they are required to take to enable payment as well as ensuring that suppliers and Institutions are following SAAS Policies.
• Highlighting issues or concerns to the senior staff.
• Select cases to be put through automation and verifying via UIPath when required.
• Contacting suppliers/institutions for recouping of incorrectly paid funds.
• Answering basic supplier queries ie when payment will be made reason for non payment etc.
• Checking of supplier statements against remittance notes to ensure we have processed all invoices.

SAAS is an executive agency of the Scottish Government and responsible for assessing and paying student awards for Scottish domiciled students in Higher Education throughout the UK. We administer budgets of around 1.4 billion each year making payments to both educational institutions and over 190000 students a year. We are committed to recruiting a diverse workforce that is representative of the clients we serve.

More information on SAAS can be found on our website

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of theUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.

As part of the UK Civil Service we uphold theCivil Service Nationality Rules.

Working pattern:

Our standard hours are 35 hours per week. This role requires in person attendance of 6 days per month minimum with more regular attendance as required to support the leadership and strategic direction of the team. We offer a range of flexible and hybrid working options depending on the needs of the role. Flexible working patterns will be considered in line with business needs.

SAAS has separate arrangements from core Scottish Government for Public and Privilege holidays. SAAS office is fully closed between Christmas and New Year.