Talent Systems and Operations Manager

KIPP Public Schools Northern California

Job Location:

Oakland, CA - USA

Monthly Salary: $ 83000 - 95000

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Position Summary

Reporting to the Director of Talent Acquisition the Manager Talent Systems & Operations is responsible for managing and improving the systems processes and workflows that support hiring across KIPP NorCal. This role supports access to clear reliable hiring data which enables the Talent Acquisition Team to monitor progress communicate updates and make informed decisions.

This role ensures that Talent systems including the Applicant Tracking System (ATS) and existing tools (e.g. Google Sheets) are structured reliable and easy to use for day-to-day hiring operations. The Manager will lead efforts to reduce manual processes improve data quality and support the transition from spreadsheets to more sustainable system-based workflows.

In addition to systems management this role manages a small portfolio of schools applying data insights to drive strong hiring outcomes and pilot improvements to TA processes.

This is a high-impact role at the intersection of operations systems and strategy and is critical to building a more efficient data-driven Talent Acquisition function that can scale beyond any one individual.

This is a hybrid role with the expectation that three days per week be spent onsite at our school campuses or at our Regional Support Office in Oakland.

Preferred Qualifications

Experience:

2 - 4 years of experience in operations HR operations recruiting operations systems administration or a related field
Experience managing or supporting systems such as ATS HRIS CRM or similar platforms
Experience improving processes workflows or systems to increase efficiency and reduce manual work
Experience maintaining data quality and supporting reporting within operational systems
Experience working with applicant tracking systems (ATS) and/or HRIS platforms (e.g. UKG Jobvite Greenhouse Workday) preferred
Experience working in or with schools school systems or education organizations strongly preferred but not required
Experience in talent acquisition or recruiting environments strongly preferred but not required

Education:

Bachelors degree required
Relevant certifications or training in operations HR systems or project management preferred but not required

Knowledge/skills required:

Strong problem-solving skills with the ability to identify process gaps and support improvements
Proficiency in tools such as Google Sheets or Excel; ability to maintain trackers and support basic reporting
Systems thinker with the ability to support scalable efficient and user-friendly processes
High attention to detail and commitment to data accuracy and consistency
Ability to organize information and present clear actionable updates to team members
Strong project management and organizational skills; able to manage multiple priorities
Ability to support adoption of systems and processes across a team
Comfortable working in evolving environments and improving existing systems
Strong communication and collaboration skills across teams

Essential Functions and Responsibilities

TA Systems & Operations (Primary)

Ensure accuracy consistency and integrity of prospect candidate and hiring pipeline data across systems through strong process and data quality practices
Improve system workflows and configurations to support clear visibility into hiring progress
Identify and reduce manual processes including transitioning away from spreadsheet-based tracking and towards more cohesive dashboards where possible
Build and maintain systems that are well-documented sustainable and easy for teams to use
Document systems processes and data definitions to ensure clarity and long-term maintainability

Reporting & Data Enablement

Develop and maintain regular operational reporting (weekly monthly seasonal) for TA team and school leaders on vacancies hiring pipeline and progress towards quarterly goals.
Provide clear visibility into hiring pipeline open roles and progress toward hiring goals
Support members of the Talent Acquisition Team with accessible reliable data to inform updates and decisions
Enable self-service access to data through system-based reporting and dashboards

School Portfolio Management (Secondary)

Manage a small portfolio of schools to support strong hiring outcomes and timelines
Partner with school leaders to advise on hiring strategy and execution
Own end-to-end candidate management for assigned roles
Use data to inform decisions and pilot improvements to TA processes within portfolio

Team Enablement Training & Collaboration

Train and support Talent team members on systems workflows and reporting tools
Build team capacity to effectively use systems and access data to support day-to-day work
Promote consistent use of systems and processes across the team
Serve as a key partner to Associate Directors and the Director of Talent Acquisition on systems and operations
Collaborate with cross-functional teams to support alignment on hiring processes and system usage
Partner with the Data Team and members of the Total Employee Experience (TEX) Team on standardized metrics dashboards and deeper analysis
Model strong ownership continuous improvement and a solutions-oriented approach

Physical Mental and Environmental Demands

Physical: Ability to navigate office and school campuses and hold meetings in different spaces. Traditionally much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs. Physical agility to move self in various positions in order to execute duties effectively which may include kneeling walking pushing/pulling squatting twisting turning bending stooping and reaching overhead

Mental: Stress of deadlines and normal work standards ability to analyze problems and generate alternatives work with interruptions concentrate for long periods of time read calculate perform routine math problems memorize and recall objects and people.

Environmental: Office environment subject to constant interruptions and distractions. Occasional travel to schools in the Bay Area required. KIPP adheres to health and safety guidelines as outlined by the CDC CDE and public health agencies recommendations.

Classification

This is a full-time exempt position based on a full year calendar cycle based out of our Regional Support Office with frequent travel to schools and districts.

This is a hybrid role with the expectation that three days per week be spent onsite at our Regional Support Office in Oakland.

Must possess a valid California drivers license and have access to reliable transportation for work-related travel.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of free public charter schools open to all students. At KIPP we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and build a more just world.

Our student community consists of nearly 7000 elementary middle and high school students in East Palo Alto Oakland San Francisco San Lorenzo San José Redwood City and Stockton. 81% qualify for free or reduced price lunch 34% are multilingual learners and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students diversity.

Compensation

KIPP Northern California is dedicated to you and your familys well-being! We offer a competitive salary as well as a comprehensive benefits package including medical dental vision and transportation benefits.

We benchmark annually against comparably-sized non-profit organizations in the regions where we operate to offer competitive salaries. The salary range for this position is between $83000 and $95000. Most candidates would be compensated at $89000.

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Required Experience:

Manager

DescriptionPosition SummaryReporting to the Director of Talent Acquisition the Manager Talent Systems & Operations is responsible for managing and improving the systems processes and workflows that support hiring across KIPP NorCal. This role supports access to clear reliable hiring data which enabl...