Talent Systems and Operations Manager
Job Location:
Job Location:
Oakland, CA - USA
Monthly Salary:
$ 83000 - 95000
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Description
Department | Talent Acquisition | Reports to | Director of Talent Acquisition |
Location | Oakland | Type | Full-time |
FLSA Status | Exempt | Schedule | Full year |
About KIPP NorCal
We are a thriving nonprofit network of 23 free public charter schools open to all students. At KIPP we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and build a more just world.
Our student community consists of nearly 7000 elementary middle and high school students in East Palo Alto Oakland San Francisco San Lorenzo San José Redwood City and Stockton. 81% qualify for free or reduced price lunch 34% are multilingual learners and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students diversity.
Role Overview
The Manager Talent Systems & Operations manages the systems processes and workflows that support hiring across KIPP NorCal. This role ensures talent acquisition data is accurate accessible and actionable enabling the Talent Acquisition team to track progress and make informed decisions. The Manager partners with the Director of Talent Acquisition and cross-functional teams to improve operational efficiency and hiring outcomes.
Core Responsibilities
Talent Systems & Workflow Management
- Manages talent acquisition systems and workflows to ensure accurate consistent and reliable hiring data across all stages of the pipeline
- Implements system configurations and process improvements that increase visibility into hiring progress and reduce operational friction
- Develops standardized workflows and tools that improve usability and ensure consistent system adoption across the Talent team
Data Quality & Reporting
- Leads data quality practices across talent systems ensuring pipeline data is complete accurate and audit-ready
- Develops recurring reports on hiring progress vacancies and pipeline health to support team and school-level decision-making
- Coordinates with stakeholders to ensure reporting reflects clear definitions aligned metrics and actionable insights
Process Improvement & Systems Adoption
- Executes process improvements that reduce manual work and transition workflows from spreadsheets to system-based solutions
- Coordinates system documentation and training resources to ensure tools are sustainable and easy to use
- Leads adoption of systems and processes across the Talent team reinforcing consistent usage and best practices
School Portfolio Hiring Support
- Manages a portfolio of schools to ensure roles are filled efficiently and aligned to hiring timelines
- Partners with school leaders to execute hiring processes and improve candidate pipeline outcomes
- Uses hiring data to inform decisions and improve execution within assigned portfolio
Cross-Functional Coordination
- Coordinates with Data and Total Employee Experience teams to align on systems reporting and hiring metrics
- Partners with Talent leadership to execute operational priorities and improve hiring workflows
- Communicates progress risks and recommendations to stakeholders enabling timely decision-making
KIPP Leadership Competencies
These competencies describe the core leadership behaviors expected at this level they guide how we hire develop and grow our people at KIPP NorCal.
- Lead Self: You seek diverse feedback adjust your approach based on your impact on others and continuously develop your expertise. You interrupt bias advocate for equitable practices and share your knowledge with peers.
- Lead People: You build authentic relationships across lines of difference and foster inclusion and psychological safety. You communicate the rationale for change build buy-in and surface resistance early. You partner across teams identify coordination gaps and resolve them proactively.
- Lead Results: You translate strategy into project plans and manage competing priorities without losing sight of outcomes. You use data to analyze problems and inform decisions deliver on time and scope and manage up effectively flagging risks early and bringing options when facing obstacles.
Knowledge & Skills
Required Qualifications
Experience |
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Education |
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Knowledge/skills |
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Preferred Qualifications
- Experience with applicant tracking systems (e.g. Jobvite Greenhouse Workday UKG)
- Experience in talent acquisition or recruiting operations
- Experience working in education or nonprofit environments
- Relevant certifications or training in operations HR systems or project management preferred but not required
Role Details
The following details describe how this role is structured and what to expect day-to-day.
Work Setting | Hybrid |
Travel Expectation | Occasional school travel |
Drivers License | Must have a valid CA drivers license and access to a reliable vehicle for work-related travel / Must have a valid CA drivers license and access to reliable transportation for work-related travel |
Physical Demands | Ability to navigate office and school campuses use technology and occasionally lift or carry materials up to 20 lbs. |
Mental Demands | Ability to manage competing priorities concentrate for sustained periods analyze complex information and make decisions under normal work pressures. |
Environmental | Combination of office and school campus environments with regular travel between sites |
KIPP Northern California is committed to providing reasonable accommodations for qualified individuals with disabilities to perform the essential functions of this position.
Compensation
KIPP Northern California is dedicated to you and your familys well-being! We offer a competitive salary as well as a comprehensive benefits package. Benefits include medical dental vision coverage paid time off retirement plan with employer contribution and commuter benefits.
We benchmark annually against comparably-sized non-profit organizations in the regions where we operate to offer competitive salaries. The salary range for this position is between $83000 and $95000.
How to Apply
Please submit a cover letter and resume by clicking apply on this page.
Required Experience:
Manager
About Company
KIPP is a network of 17 public charter schools in Northern Calilfornia serving grades TK - 12 that provides college-prep, tuition free education.
