HR Coordinator Executive Assistant to the CHRO

Washington Trust Bank is seeking a highly experienced Executive Assistant to support the Chief Human Resources Officer (CHRO). This role provides advanced administrative operational and programmatic support to executive leadership and plays a key role in board support reporting compliance coordination executive logistics and employee engagement initiatives. The ideal candidate is detail-oriented highly professional and experienced working in a dynamic executive environment.

Location: Washington Trust Bank Main Office 717 W Sprague Avenue Spokane WA 99201

Essential Functions:

Executive & Board Support

• • Prepare quarterly board and executive reports including pulling financial data compiling information from multiple business lines and drafting executive summaries.
  • Serve as a liaison between the CHRO executive leaders board members vendors and external partners.

Administrative & Operational Leadership

• • Manage complex executive calendars and coordinate schedules across multiple senior leaders.
  • Prepare correspondence reports presentations and confidential executive materials.
  • Maintain records and generate reports using Microsoft Office HR systems databases and organizational tools.

HR Systems Compliance & Risk Support

• • Maintain working knowledge of HR systems to support employee status changes terminations reporting needs and information requests.
  • Assist with compliance risk management legal and audit-related activities.
  • Support departmental programs requiring accurate documentation and adherence to regulatory requirements.

Executive Benefits Expenses & Vendors

• • Assist with executive benefits administration including coordination with external partners and processing invoices.
  • Prepare and reconcile detailed executive expense reports.
  • Manage vendor relationships and the vendor management program for the Human Resources department.

Recruiting & Executive Search Support

• • Coordinate interview schedules for executive-level and high-level positions across multiple leaders.
  • Arrange travel accommodations and itineraries for executive candidates and external partners.
  • Support a seamless and professional candidate experience.

Employee Engagement Events & Culture

• • Plan execute and support multiple employee engagement events leadership trainings etc.
  • Lead HR team engagement and team-building initiatives.
  • Coordinate development succession planning and 360 coaching initiatives.

Qualifications:

• Bachelors in HR or Business Administration preferred.
• Extensive experience providing high-level administrative support to senior or executive leadership.
• Foundational knowledge of Human Resources practices including familiarity with employment law and HR policies.
• Strong proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and comfort working with HR systems and reporting tools.
• Experience preparing executive- or board-level reports and summaries.
• Demonstrated discretion when handling confidential and sensitive information.
• Strong organizational project management and event planning skills.
• Excellent written verbal and interpersonal communication skills.
• Ability to manage multiple complex priorities in a fast-paced environment.

Compensation: $28.46 - $42.70 per hour

The compensation range represents the low and high end of the base compensation range for this position located in Spokane WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location experience and performance.

What Our Culture Can Offer You:

Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health Financial Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.

Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race religion sex gender identity sexual orientation national origin age pregnancy disability genetic information and any other protected characteristics outlined by state federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team and we are dedicated to fostering a supportive and inclusive work environment.

Required Experience:

IC