Records and Information Management Specialist (Junior)

Records and Information Management Specialist (Junior)

Pay: $30-$34/hour

Onsite: New York NY 10004

Full-time Contract

Position Summary

Our client is seeking a Document/Records Management Specialist (Junior) to provide document retention records control and document processing services in support of a federal agencys Division of Enforcement. This role supports investigative case management by maintaining records integrity performing document digitization and indexing and ensuring compliance with records management and retention policies. The position requires strong attention to detail document control expertise and the ability to support high-volume document processing within a secure federal environment.

Key Responsibilities

• Prepare records for on-site and off-site transfer retention and disposition.
• Proofread edit and correct text files created through Optical Character Recognition (OCR) programs such as Adobe Acrobat.
• Maintain task logs inventory reports and records tracking documentation.
• Conduct research of both electronic and physical records.
• Compose routine correspondence and document reports.
• Perform document organization activities including indexing and classification.
• Prepare and maintain records inventories and document tracking systems.
• Perform records retrieval preservation and access control activities.
• Create and maintain box inventories including indexing and culling of files.
• Implement and maintain records retention procedures.
• Process incoming off-site records and prepare them for archival storage.
• Perform scanning and digitization of paper records.
• Maintain electronic inventory tracking systems.
• Perform labeling barcoding and Bates stamping of documents.
• Conduct document screening and information collection activities.
• Maintain document and records management within internal systems.
• Perform quality control checks to ensure document accuracy formatting and system compatibility.
• Support document distribution copying and faxing activities.
• Assemble and disassemble documents while ensuring materials are returned to their original state.
• Retrieve and process various media formats including labeled and tabbed records.
• Perform other duties as assigned.

Required Qualifications

• Associate degree from an accredited college university or educational institution recognized by the U.S. Department of Education.
• Minimum 2 years of experience in document management records management or document control.
• Proficiency with Microsoft Office Professional Suite and Adobe Acrobat Pro.
• Experience performing document scanning indexing and digitization activities.
• Strong written and verbal communication skills.
• Ability to maintain a favorable credit history and pass required background checks.
• Relevant experience may be considered in lieu of education.

Preferred Qualifications

• Experience supporting legal regulatory or investigative environments.
• Experience working with content management systems and document databases.
• Experience supporting archival processing and digitization projects.
• Experience performing document indexing records inventory management and document retrieval.
• Demonstrated ability to perform quality control reviews for document processing tasks.
• Strong attention to detail and accountability when handling sensitive records.
• Ability to work independently and collaboratively in a team environment.

Clearance Requirement

Ability to obtain and maintain a Public Trust background investigation including a favorable credit history review.