Executive Assistant and Office Manager
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Job Location:
Charlottetown - Canada
Monthly Salary:
Not Disclosed
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a proactive and capable Office Manager & Executive Assistant to join the SpryPoint team on a temporary basis for approximately 8-12 weeks. This is a contract role covering a leave period with an immediate start date.
The ideal candidate will thrive in a fast-paced environment where agility adaptability and quick decision-making are essential. As Office Manager & Executive Assistant you will play a pivotal role in ensuring the smooth day-to-day operation of our office while providing high-level support to our executive team. This multifaceted position requires a blend of administrative expertise strong organizational skills and interpersonal finesse to manage a diverse range of responsibilities with confidence and professionalism.
From coordinating office logistics to facilitating executive communication you will serve as a key point of contact and operational anchor for the organization. You will also help create a welcoming environment for all visitors and act as a champion for SpryPoints culture throughout your time with us.
Reporting to the CEO you will collaborate closely with the Executive & Leadership team. This position requires 5 days per week in our downtown Charlottetown office (45 Queen St Suite 401 Charlottetown PEI) so candidates must be based in PEI and be able to commute to the office daily.
Key Responsibilities
Oversee day-to-day office operations including supply inventory maintenance and vendor relations
Coordinate office events such as meetings lunches and quarterly social gatherings to foster team cohesion
Check scan and store mail securely on a daily basis
Executive Assistance:
Schedule meetings for the CEO and other executives as requested
Communicate with key stakeholders on behalf of the CEO
Book meetings hotel reservations restaurant reservations in both Canada and the USA when requested
Administrative Support:
Manage calendars appointments and travel arrangements for executives
Maintain organized filing systems both physical and digital ensuring easy retrieval of documents
Handle correspondence emails prioritizing and responding as necessary
Assist the finance team with weekly cheque deposits
Travel letters
Qualifications and Competencies
Proven experience in at least one of the following areas: administrative support office management or executive assistance
Bachelors Degree or College Diploma would be considered an asset but not required
Proficiency in office software including Google Suite Apple Products Microsoft Office Suite and calendar management tools
Experience in event planning and successful execution of events
Proactive mindset - anticipate and address potential issues before they become problems
Strong problem-solving skills and ability to think critically
Demonstrated ability to take initiative and work independently
Exceptional organization abilities with a keen eye for detail and accuracy
Strong communication skills both written and verbal with a professional demeanour
Ability to multitask prioritize tasks and adapt to changing priorities
Discretion and integrity in handling confidential information and sensitive matters
Resourcefulness and initiative to proactively address challenges and streamline processes
Required Experience:
IC
About Company
SpryPoint is here to help utilities bridge the gap in how you use technology today and tomorrow.
