Executive Assistant

Intelligent. Dynamic. Resilient.

Everfox formerly Forcepoint Federal has been defending the worlds most critical data and networksagainst the most complex cyber threats imaginable for more than 25 trailblazers in defense-grade high assurance cyber security we have been leading the way indeveloping and delivering innovative cyber security technology. We protect data wherever it resides. Our unwavering dedication and commitment to our customers and the critical missions they serve arewhat set us apart. We are dynamic vigilant and proactive in everything we suite of cross domain threat protection and insider risk solutions empower governments andenterprise organizations to use data safely - where and however their people need Everfox we innovate we invest we achieve. We protect what matters most to our customers. Andwe offer protection like no do all of this so our customers can focus on what matters most their mission.

Job Title: Executive Assistant

Location: Herndon VA

Overview:

We are seeking a proactive enthusiastic and highly organized Executive Assistant Level 1 to join our team. This role provides foundational support to the Senior Executive Assistant and collaborates closely with the broader EA team. The ideal candidate brings a positive attitude strong initiative and a willingness to jump in wherever needed to help the team operate smoothly.

This position is inoffice at least four days per week as direct coordination collaboration and executive support require a strong onsite presence.

Key Responsibilities:

Administrative & Team Support

Provide daytoday administrative support to the Senior EA and leadership team.
Maintain organized systems prepare documents and handle correspondence.
Support and collaborate across the EA team stepping in to assist with coordination coverage or tasks as needed.
Assist with visitor support office logistics and general operational tasks.

Heavy Calendar Management

Manage and prioritize complex calendars for multiple leaders including several Vice Presidents.
Coordinate meetings manage shifting schedules resolve conflicts and ensure executives are prepared for upcoming commitments.
Handle scheduling across time zones and with external partners.

Travel Coordination (T&E)

Arrange domestic and international travel for several Vice Presidents and assigned leaders.
Build comprehensive itineraries manage logistics and support lastminute changes.
Prepare submit and reconcile travel and expense reports accurately and within policy.

Expense Management

Process and track expense reports for multiple VPs and designated leaders.
Reconcile receipts ensure policy compliance and follow up on outstanding items.

Meeting & Event Support

Assist with meeting setup materials agendas and actionitem tracking.
Coordinate smallscale events team activities and onsite workflows.
Manage conference room bookings and associated logistics.

Qualifications:

Required

High school diploma or equivalent.
12 years of administrative reception or support experience.
Strong proficiency with Microsoft Outlook Teams Word and Excel.
Excellent communication time management and organizational skills.
Ability to work onsite at least 3-5 days per week.
Reliable collaborative and adaptable with strong attention to detail.

Preferred

Experience supporting multiple leaders simultaneously.
Prior exposure to calendar and travel coordination.
A selfstarter approach with a passion for supporting a highperforming team.

What Youll Bring:

High enthusiasm and a positive service oriented approach.
Willingness to jump in help the EA team and take initiative without hesitation.
Professionalism confidentiality and strong follow through.
Comfort working in a fastmoving dynamic environment.

A reasonable estimate of the base salary range for this role is:

The actual salary offered may vary within the range based on a candidates unique experience locale and business addition to a base salary and bonus plans Everfox offers a generous benefits package including flexible PTO a 401k match and contribution to healthcare coverages. Our talent acquisition team will provide specific information regarding bonus eligibility and benefits offerings.

Dont meet every single qualification Studies show people are hesitant to apply if they dont meet all requirements listed in a job posting. If there is something slightly different about your previous experience but it otherwise aligns and youre excited about this role we encourage you to apply. You could be a great candidate for this or other roles on our team.

Everfox is an equal employment opportunity employer and complies with all applicable federal state and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race color religion sex age national origin disability veteran status marital status medical condition or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Companys career webpage as a result of your disability. You may request reasonable accommodations by sending an email to

Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be U.S. Persons as defined in these regulations. Generally a U.S. Person is a U.S. citizen lawful permanent resident or an individual who has been admitted as a refugee or granted asylum.

Applicants must have the right to work in the location to which you have applied.