Job Description

Are you looking to support a mission-driven organization Do you thrive working amongst passionate dedicated coworkers Synapse is the place for you! Synapse is a consulting company that has been providing rigorous analysis on behalf of public interest clients in the energy and electricity sector for more than 25 years. Our work includes expert analysis reports and high-impact expert testimony in hundreds of docketed proceedings across the United States and Canada. Our clients include environmental non-profits state agencies federal agencies and consumer and environmental advocacy groups.

Synapse is seeking an experienced Executive Assistant to support our Chief Executive Officer (CEO) and Chief Scientist (CS). The CEO and CS are the dedicated founders of Synapse and are looking for executive support to amplify their day-to-day capacities.

The ideal candidate has some of the qualities below:

• Flexibility to collaborate with different working styles and personalities
• Technologically savvy; quick to learn new systems and technologies
• Strong interpersonal skills and sense of humor
• Interest insupporting highlymission-driven individuals
• Experienceassistingexecutive leaders to integrate their individual process and styles with company processes and technologies
• Capability to quickly develop the ability toanticipatethe needs of CEO and CS

Job Responsibilities

Executive Assistance (immediate needs)

• Manage complex calendars schedule meetings anticipate and highlight potential conflicts or bottlenecks; keep CEO and CS informed of upcoming commitments and responsibilities following up appropriately
• Book travel prepare expense reports adjust expectations for various time zones
• Manage last-minute changes and conflicts with flexibility and a sense of calm control
• Liaise between CEO and CS and IT team for support of continuous smooth technology operations; support CEO and CS with software upgrades and troubleshooting programs as neededcommon software includes MS Suite (Teams Excel Powerpoint Word) Salesforce Slack Zoom and more
• Track client and collaborator outreach and communication reminding Synapse teams to follow up as needed
• Coordinate internal and external meetings including scheduling logistics set up preparation of materials taking detailed notes and follow-up communications
• Handle confidential information with the utmost integrity and discretion
• Manage files and some light datawork by working within Synapses processes and software systems such as Salesforce Trakstar Box and more.
• Learn about Synapses mission organization project history skills teams and strengths
• Prepare initial meeting materials for CEO and CS such as slide deck and memo templates
• Support strategic initiatives and special projects to help the CEO and CS and Synapse run effectively; this could include: tracking deadlines preparing background materials ensuring completion of tasks highlighting and leveraging resources within the organization
• Embrace new challenges and responsibilities as the role evolves

Ideal Candidate Profile

This is not a stepping-stone role. We are seeking a strong motivated Executive Assistant someone who is passionate about helping others succeed and can grow into a trusted resource and support. We envision this person enabling organizational leadership to function at its best. We see this role as a juggler of many tasks being key to maintaining the forward momentum of Synapse operations and its mission.

We are looking for candidates with the following qualities:

• Organized detail-oriented and can effectively manage time we need someone who can manage priorities parallel tasks and set and stick to boundaries and commitments.
• Tech Savvy we need someone who can liaise between our CEO CS and our IT Support teams to keep our technology operating smoothly. Support upgrades as needed and troubleshoot programs such as MS Suite (Teams Excel PowerPoint Word) Salesforce Box Slack Zoom and more.
• Professional maturity communicative and accountable we are looking for someone who can grow into a trusted resource and indispensable support someone who can represent the CEO and CS and communicate with a variety of parties at Synapse.
• Strong work ethic high integrity and a commitment to Synapses mission and clients Whenever we hire at Synapse we look for candidates that fit our culture of leading with integrity and passion.

Required Qualifications:

• 3 years of experience as an Executive Assistant or similar
• Comfort and professionalism working with executive management
• Excellent written and verbal communication skills
• Ability to work in Synapses Central Square office five days/week flexibility to occasionally work from various locations across Boston and Cambridge when needed to support CEO and CS
• Experience with Slack MS Office Google Suite; Ability and willingness to learn software like Salesforce Trakstar Box
• Technologically capable and comfortable liaising between CEO/CS and IT teams

Working at Synapse:

During your career as an Executive Assistant at Synapse our CEO and CS will be committed to supporting you. This support can be guaranteed to look like:

• Highly valued deep trusting and long-term working relationships
• Investment in your growth stability and success
• Respect and encouragement of your work-life balance

Synapse prides itself on its flexible and collaborative working environment: everybody contributes asks questions proposes solutions and works on interesting research and analysis. This role is expected to be in-person at Synapses Cambridge MA office space with sit-stand desks lots of meeting space indoor bike parking and plenty of nitro cold-brew and kombucha on addition this role also provides:

• Generous and flexible PTO
• Flexible work hours and holidays
• Medical dental and vision insurance
• Work-life balance
• 401K plan; Synapse makes a safe harbor contribution of 3% salary
• Life Insurance
• Short- and long-term disability
• Employee Assistance Program
• Participation in Employee Stock Ownership Plan (ESOP): a tax-deferred retirement plan that offers employees a chance to be partial owners of Synapse
• Extensive professional development opportunities

The salary for this position will range from $30 to $46 per hour depending on experience and qualifications.

This is a full-time non-exempt (hourly) position required to be primarily performed on-site during normal business hours with flexibility based on CEO and CS location needs. There will be occasional times when working outside of the normal schedule is required particularly to adjust availability reasonably in line with various time zones of occasional CS/CEO travel. The candidates should be able to move items weighing up to 30 pounds for events and general business needs on an occasional basis.

To Apply

To apply pleasesubmityour cover letter and resume.We will be accepting applications on a rollingbasis andwill keep the application open until we find the right candidate.

We are unable to sponsor work visas for this position. Authorization to work in the United Statesis required tobe considered.

Synapse is an equal opportunity employer and is committed to building a culturally diverse company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. We strongly encourage applications from all qualified candidates including women minorities individuals with disabilities veterans and individuals from the LGBTIQ community.

This positionis located inCambridge Massachusetts.