High Rock 10-Month School Administrative Assistant I Immediate Opening SY 25-26

Needham Public Schools is an inclusive dynamic and multicultural community seeking an energetic skilled and warmSchoolAdministrative Assistant I (10-month position)to join our team. To enhance our goals of supporting every child Needham Public Schools seeks candidates with diverse backgrounds and experiences. TheSchool Secretaryworks 7 hours per day for 10 months of the year.

About Needham Public Schools (NPS):NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency equity and community collaboration to fulfill the vision of thePortrait of a Needham Graduate. This METCO district comprises five elementary schools two middle schools and one nationally-ranked high school serving approximately 5500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias bullying and hurtful acts that demean and diminish. Read more about our equity workhere.

Job Description:

Under the direction of the Principal and Supervising Administrator the School Secretary will perform secretarial/clerical work to ensure the efficient operations of departments/front office.

Essential Functions and Duties of the Position:The essential functions and duties listed below are intended as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to the position.

• Assists with recording student attendance in the student information management system
• Documents and corrects absences late arrivals dismissals and other related attendance issues
• Monitors and tracks student attendance
• Generates attendance reports as required
• Assists with student registration and transfers
• Assists teachers with homeroom folders and other administrative functions
• Maintains discipline log and detention report
• Processes student discipline letters including typing filing and mailing of letters
• Oversees work of student volunteers and provides instruction for various work tasks
• Performs secretarial work for school principals and assigned administrators
• Drafts correspondence and documents
• Performs routine tasks such as filing faxing copying and data entry
• Manages sorts and distributes mail
• Assists with the scheduling management distribution collection and processing of standardized testing
• Answers phones and responds to questions from parents students and other district personnel
• Greets visitors and responds to questions and concerns
• Meets deadlines

Skills Abilities & Knowledge:

• Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
• Experience and knowledge in a customer service environment
• Knowledge of school office environments
• Knowledge and experience with school office technology and equipment
• Skill in written and oral communications
• Ability to calmly and professionally interact with students parents teachers co-workers and visitors in a dynamic environment
• Ability to organize prioritize work responsibilities and use time efficiently
• Skill in tracking and recording student attendance data

Minimum Qualifications and Standards Required:

Education and Experience:

This position requires a High School Diploma or GED and one year of secretarial experience. Experience in a school office environment is preferred.

Physical Requirements:

Must be physically able to operate a variety of automated office machines and equipment including a computer basic office equipment adding machine telephone etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Must be able to lift/carry weights.

Application and Selection Procedure:
Please apply will be considered only when a cover letter resume and three letters of recommendation have been attached to your online application. All resumes will be screened and selected candidates will participate in a thorough interview process.

Compensation and Benefits:

Please review theUnit D Contractandthis pageto learn about employee compensation and benefits.

Hourly Rate: $25.83-$28.64

The Needham Public Schools does not discriminate based on race color sex sexual orientation gender identity religion disability age active military/veteran status ancestry genetic information or national or ethnic origin in the administration of its educational policies employment policies and other administered programs and addition students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.

Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit ourequity website.

Required Experience:

Junior IC