Controller

The Newark Museum Of Art

Job Location:

Newark, DE - USA

Yearly Salary: $ 125000 - 140000

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description Controller

Division Finance Retail & Operations

Department Accounting

Reporting Relationship Interim CFO Consultant & Interim COO

About The Newark Museum of Art:

We acknowledge the traditional homelands of the Lenape also known as the Delaware upon which The Newark Museum of Art resides.

We welcome everyone with inclusive experiences that spark curiosity and foster community.

Founded in 1909 and located in New Jersey The Newark Museum of Art (NMOA) is the states largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic the collection includes more than 130000 artworks as well as significant holdings of science and natural history. From the ancient world to the art of today NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas with particular strength in Native American art; Arts of the Ancient Mediterranean and Decorative Arts.

Visitor-and community-centered NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions programming a research library paid internships and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century.

Job Summary:

As a member of the Directors Group within the Leadership Team the Controller is critical to the Museums Strategic Vision Plan. The Controller develops strong partnerships with department heads to promote cross-functional work. This individual oversees financial governance strategy and compliance and will work closely with the Interim CFO and Interim COO to keep Finance Committee members and the Trustees abreast of critical financial matters. Responsible for continuously evaluating the Museums financial risks to mitigate and minimize exposures. Leads financial business process improvement and change management. Collaborates to implement the organizations strategy while promoting collective effort and unity.

Work Schedule:

This position is a full-time hybrid onsite/remote position required to work onsite at least three (3) days per week / may work from home up to two (2) days per week. Flexibility in scheduling is required as needed.

Responsibilities:

Closing and Controllership

Completes monthly quarterly and annual closing on a timely basis.
Oversee financial governance strategy and compliance.
Develop an annual budget forecast and/or mid/long-term financial plan in collaboration with the Museums senior leaders and department heads.
Establishes reviews and standardizes the Museums accounting policies and procedures.
Responsible for assessing the design and effectiveness of internal controls. Works with user departments to search for improvements and provide practical solutions.
Oversee the purchase-to-pay business cycle. Manages expense classifications accounts payables and accruals.
Oversee the revenue cycle by monitoring various income streams ensuring accuracy and completeness of financial records and assessing the collectability of receivables.
Works closely with the Development department to manage grants and contributions and assist in related grants reporting.
Oversees merchant banking and other online transactions to ensure completeness and accuracy.
Develops and tracks capital project budgets with Facilities and Development departments. Monitors and adapts to changes and deviations.

Financial Reporting

Responsible for the issuance maintenance and improvement of managerial reporting. Provides monthly variance analysis and solutions to the deviations.
Responsible for various presentation materials for committees executives and other ad hoc projects.
Ensures timely issuance of audited financial statements and filing of various tax forms including Form 990. Primary contact for an external accounting firm.

Treasury Management

Manages cash flows. Maintains effective banking and broker relationships and employs their services.
Maintains a healthy level of working capital by utilizing cash flow from revenue and purchase cycles.
Monitors various financing vehicles to manage cash flow and maintain sufficient working capital including debt credit cards and other liabilities.
Monitors financial covenant requirements and ensures the requirements are met.

Leadership

Trains develops and mentors internal accounting teams.
Collaborates closely with the People and Culture team to ensure accuracy of compensation and benefits.
Collaborates closely with the Grants Compliance team to ensure effective journal controls are in place.
Commits to advancing the Museums commitment to a culture of inclusive excellence.

Knowledge Skills and Attributes:

CPA or equivalent certification is required.

Minimum ten (10) years experience in accounting; with five (5) years functioning in a leadership role; nonprofit experience required.
Demonstrated expertise in financial planning and analysis audit management budgeting general ledger oversight payroll and grant accounting.
Experience in grant compliance; familiarity with Uniform Grant Guidance (UGG) a plus.
Progressive experience managing diverse teams including hiring mentoring and performance development.
Experience with Blackbaud required.
Knowledge of Raisers Edge preferred.
Ability to translate complex financial concepts into clear insights for trustees artists department leaders and external stakeholders.
Proven capacity to manage multiple complex initiatives simultaneously with precision and sound judgement.

Strong project management skills are required.

Audit experience is preferred.

Governmental reporting experience is preferred.

Excellent communication skills both written and verbal.

Possesses extensive ERP implementation experience and understands the IT controls in finance. Has high level of Project Management skills

Holds in-depth knowledge and stands as Subject Matter Expert in accounting rules and regulations including: USGAAP USGAAS FASB Accounting Section Codification (ASC) 958 Not for Profit Entities Yellow Book Audit IRS regulations and other finance and compliance requirements.
Strong interpersonal skills with the ability to engage with individuals from diverse backgrounds.
High attention to detail accuracy and internal control integrity.
Emotional intelligence and sensitivity to the creative culture of a museum environment operating effectively within a collaborative leadership structure.

Working Conditions/Physical Demands:

Ability to remain in a stationary period for extended periods of time move about access and operate computer equipment.
Ability to occasionally lift and move up to fifteen (15) pounds.
Ability to move throughout the Museums offices galleries facilities and meeting spaces to engage with staff trustees and external partners.
Ability to navigate accessible public and administrative areas of the Museum including use of elevators.

Salary: $125000$140000 annually based on experience and expertise; includes a comprehensive benefits package including medical plan dental plan vision life insurance Pension 401K retirement and generous paid time off

The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law. This commitment applies to all aspects of employment including but not limited to recruitment hiring compensation training promotion placement transfer layoff recall leaves of absence and termination.

We embrace a culture of inclusive excellence ensuring that people of all backgrounds identities or abilities are empowered to explore learn contribute and engage with the arts. Since its founding in 1909 the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision which has shaped its aspirations actions and policies for over a century. More information on the Newark Museum of Arts commitment to a culture of inclusive excellence can be foundhere.

The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles unless doing so would cause undue hardship on the organization. For inquiries regarding reasonable accommodation please contact.

Job Description ControllerDivision Finance Retail & OperationsDepartment AccountingReporting Relationship Interim CFO Consultant & Interim COOAbout The Newark Museum of Art:We acknowledge the traditional homelands of the Lenape also known as the Delaware upon which The Newark Museum of Art resides...