Personal Assistant

• Applications are considered on a rolling basis
• Miami
• Remote
• Yearly salary: $150 - $174

Job Description

Job Description - Personal Assistant
Frontline Source Group is partnering with a high-growth globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is a unique opportunity to support a highly active high-performing executive within a fast-paced entrepreneurial environment. This role is best suited for a candidate who thrives in high-intensity high-responsibility environments and is motivated by being a true right hand to a dynamic leader. Company is based in New York City. Opportunity for remote candidates in New York or Florida.

About the Personal Assistant Role
This is not a traditional administrative role. You will operate as part of a collaborative executive support team providing seamless high-touch support across both professional and personal priorities.
The ideal candidate is highly organized responsive detail-oriented and comfortable operating in a fluid always-moving environment.

Personal Assistant Key Responsibilities
Manage complex ever-changing calendars across multiple time zones
Coordinate meetings ensuring all logistics materials and participants are aligned
Prepare briefing materials itineraries and executive communications
Track and manage follow-ups to ensure nothing falls through the cracks
Assist with conference coordination registrations and executive materials (bios headshots etc.)
Support scheduling and logistics tied to events meetings and external engagements
Ensure timely communication with internal and external stakeholders
Coordinate household operations including vendor management and scheduling
Assist with personal requests errands and day-to-day logistics
Partner with family and household staff to ensure seamless coordination
Work closely with other executive support team members to divide and execute responsibilities
Participate in daily check-ins and ongoing communication to manage priorities
Take ownership of assigned tasks while maintaining visibility across team workflows

What Success Looks Like
The executives time is optimized and protected
Calendars are accurate proactive and conflict-free
Communication is timely clear and consistent
Detailsboth large and smallare executed flawlessly
The executive and team feel fully supported at all times

Work Style & Expectations
Highly responsive and proactive in communication
Comfortable managing multiple priorities simultaneously
Able to adapt quickly to changing schedules and needs
Willingness to support both strategic and day-to-day tasks
Operates with discretion professionalism and sound judgment
This role requires a high level of commitment and flexibility. While the environment is demanding it offers the opportunity to work closely with a highly accomplished executive and be part of a collaborative high-performing team.

Compensation & Benefits
Competitive base salary
Performance-based bonus
Comprehensive benefits package

Why This Opportunity
Direct exposure to senior leadership within a high-growth organization
Opportunity to be a key contributor in a fast-moving environment
Collaborative team culture with strong support structure
Competitive compensation and long-term incentives

If youre someone who thrives in a fast-paced environment enjoys being indispensable and takes pride in executing at a high level wed love to connect.