Payables & Vendor Coordinator

As an Operations and Vendor Accounts Coordinator you would be responsible for overseeing vendor-related administrative and payment processes across the company. This role includes maintaining organized records of vendor contracts leases billing terms and payment schedules while making sure all invoices are entered accurately and processed on time.

You would track renewals monitor outstanding balances keep detailed billing and payment records and help ensure the company stays current on all vendor obligations. This position requires strong attention to detail organization and follow-through as well as the ability to coordinate with vendors and internal team members to keep operations running smoothly.

• Entering and posting vendor invoices payments and credits accurately into the companys accounting system
• Preparing mailing and sending vendor payments by check ACH wire or online payment platforms
• Posting and reconciling company credit card charges and making sure receipts and support are properly documented
• Assisting with internal account reconciliations to ensure billing payments and account balances are accurate
• Handling internal billing between departments offices or related entities and maintaining proper records
• Maintaining organized records of vendor contracts leases billing schedules renewal dates and payment terms
• Monitoring vendor agreements and helping ensure important deadlines renewals and obligations are not missed
• Serving as a point of contact for vendor communications related to billing payment status account questions and contract matters
• Working with local administrative staff to identify the correct vendor contacts and key points of communication for each office or account
• Supporting office operations by helping resolve vendor issues payment discrepancies and service-related questions in a timely manner
• Keeping detailed and accurate records of all billing activity payment history and vendor correspondence for internal reference and reporting

Required Experience:

IC