Operations Assistant

• Manage VPs calendar scheduling and meeting coordination across multiple projects and stakeholders
  
• Coordinate travel site visits and logistics
  
• Prepare agendas presentations and meeting materials
  
• Take meeting notes and track action items to completion
  
• Screen and prioritize communications including emails and calls
  
• Handle confidential and sensitive information with discretion
  

• Assist in tracking project performance metrics budgets and key deliverables
  
• Support preparation and review of reports (e.g. project status reports financial summaries dashboards)
  
• Coordinate with project managers site teams and corporate functions to gather and organize information
  
• Help manage workflows ensuring priorities are aligned and deadlines are met
  
• Support contract administration tasks document control and compliance tracking
  
• Assist with bid/tender documentation and internal approvals where required
  

• Act as a liaison between the VP and internal/external stakeholders
  
• Help drive follow-ups on strategic initiatives and operational priorities
  
• Coordinate internal meetings leadership reviews and project updates
  
• Identify process inefficiencies and support continuous improvement efforts
  
• Assist in onboarding new team members and coordinating team communications
  

• Support execution of special projects and high-priority initiatives
  
• Conduct basic research data analysis and preparation of briefing materials
  
• Help develop presentations for senior leadership and executive meetings
  
• Provide ad hoc support on business planning forecasting and operational reviews
  

Requirements

• 37 years of experience in an administrative operations or project coordination role (construction or related industry preferred)
  
• Strong organizational and time management skills with the ability to manage competing priorities
  
• Proficiency in Microsoft Office (Excel PowerPoint Word) and project management tools
  
• Ability to understand and work with technical and financial project information
  
• Excellent written and verbal communication skills
  
• High level of professionalism discretion and attention to detail
  
• Self-starter with a proactive problem-solving mindset
  

• Anticipates needs rather than reacting to requests
  
• Comfortable working with both field teams and corporate leadership
  
• Able to translate high-level direction into actionable next steps
  
• Strong follow-through and accountability
  
• Thrives in a fast-paced dynamic environment
  

Benefits

• 4 weeks of annual vacation;
  
• Complete group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  
• 24 hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse innovative and stimulating environment;
  
• A company built on values of respect integrity and a job well done;
  
• Corporate Clothing Program;
  
• Firm recognized as one of Canadas Best Managed Companies.