Executive Assistant

Executive Assistant

Location: On-Site Panama City Beach Fl
Employment Type: Full-Time

About the Role

We are seeking a highly organized adaptable and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment maintains a calm and professional demeanor under pressure and can seamlessly shift priorities as business needs evolve.

The right candidate will act as a trusted partneranticipating needs managing competing priorities and ensuring day-to-day operations run smoothly both professionally and personally.

Key Responsibilities

• Manage complex calendars appointments and scheduling across multiple time zones
• Coordinate travel arrangements itineraries and accommodations
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
• Assist with real estate and long-term rental coordination as needed
• Handle confidential information with the highest level of discretion
• Support meeting preparation including agendas materials and follow-ups
• Run personal and professional errands and manage day-to-day administrative tasks
• Track projects deadlines and deliverables to ensure timely execution
• Adapt quickly to changing priorities and provide proactive problem-solving

Qualifications

• Proven experience as an Executive Assistant Personal Assistant or similar role supporting senior leadership
• Exceptional organizational and time management skills
• Ability to remain calm professional and solutions-oriented in a dynamic environment
• Strong communication skills (written and verbal)
• High level of discretion and confidentiality
• Tech-savvy with proficiency in Google Workspace Microsoft Office and scheduling tools
• Self-starter with the ability to anticipate needs and work independently
• Flexibility to accommodate occasional after-hours or urgent requests

Key Traits for Success

• Highly organized and detail-oriented
• Calm composed and unflappable under pressure
• Adaptable and comfortable with shifting priorities
• Resourceful problem-solver
• Trustworthy and dependable
• Strong sense of urgency without sacrificing quality

Why Join Us

• Opportunity to work closely with executive leadership in a growing company
• Exposure to hospitality real estate and short-term and long-term rental operations
• Dynamic fast-paced environment with no two days the same
• Competitive compensation based on experience

How to Apply

Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.