Remote Executive Assistant
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Job Summary
This is a remote position.
Job Title: Remote Executive Assistant (Recruitment & Admin Support)
Overview
We are looking for a proactive and detail-oriented Remote Executive Assistant to support recruitment operations and provide administrative assistance. This role includes candidate coordination communication outreach social media job postings and light project management support.
Key Responsibilities
Recruitment Support
- Assist with screening resumes
- Coordinate interviews and manage candidate communications
- Maintain and update applicant tracking systems
Social Media & Job Posting
- Create and publish job postings on Facebook and other platforms
- Respond to applicants and guide them through next steps
- Optimize job posts for visibility and reach
Administrative Tasks
- Perform data entry and maintain accurate records
- Manage calendars schedules and meeting coordination
- Prepare documents reports and basic presentations
Communication & Outreach
- Draft and send professional emails
- Assist with cold calling and follow-ups
- Manage inbox and respond to routine inquiries
Project Coordination
- Support light project management tasks
- Track deadlines and ensure timely task completion
Requirements
- Experience as a Virtual Assistant Executive Assistant or similar role
- Strong communication skills (written and verbal)
- Comfortable with cold outreach (calls and emails)
- Highly organized and detail-oriented
- Proficient in Google Workspace Microsoft Office and basic CRM tools
- Ability to work independently during night shift hours
Preferred Skills
- Background in recruitment or HR support
- Familiarity with social media management and job boards
- Experience with project management tools (e.g. Trello Asana ClickUp)
Benefits
- Fully remote work setup
- Stable night shift schedule (PH time)
- Opportunities for growth in recruitment and operations
- Supportive team environment
Required Skills:
Hands-on experience with candidate sourcing particularly through LinkedIn Recruiter or LinkedIn Sales Navigator Strong communication and organizational skills Familiarity with applicant tracking systems (ATS) is a plus Ability to work independently and manage multiple tasks efficiently Comfortable working a night shift aligned with Eastern Standard Time hours
