Executive Assistant to the CEOCFO- Bilingual Mandarin

Who We Are

Conexus Food is a leader in the Asian food service industry bringing a diverse range of ethnic cuisines such as Chinese Japanese Korean and Thai to the table. Our corporate headquarters in Chicago is where we house our fully integrated food processing manufacturing logistics and worldwide supply chain services all under one roof. With distribution centers spanning the US over 2 million square feet of warehousing space and a fleet of more than 1000 trucks were the go-to when it comes to reliable delivery services.

At Conexus Food we believe that teamwork and collaboration are the keys to success. We pride ourselves on maintaining the highest standards of integrity and honesty in everything we do and building strong relationships with our clients. Were looking for individuals who share our values and are committed to excellence. Join our team and contribute to our culture of collaboration and integrity while growing your own skills and expertise. Together well deliver high-quality products and exceptional service to our clients and achieve great things.

Role Summary:

As an Executive Assistant to the CEO your role is essential in maximizing the CEOs effectiveness and efficiency. Key responsibilities include organizing the CEOs schedule for meetings calls and travel as well as managing correspondence between the CEO and various stakeholders. The Executive Assistant also prepares agendas and materials for meetings and follows up on action items to ensure accountability. Maintaining confidentiality is crucial in addition to building and maintaining relationships with key stakeholders is another important aspect of the role. The ideal Executive Assistant possesses a proactive attitude anticipating the CEOs needs before they arise. Excellent communication skills are necessary for conveying information clearly while strong organizational skills enable the management of multiple priorities effectively.

Key Areas of Responsibilities Include but are not limited to:

• Accounting: Assist with accounting tasks including tracking expenses and preparing financial reports.

• Calendar Management: Organize the CEOs schedule for meetings calls and travel.

• Communication Liaison: Manage correspondence between the CEO and stakeholders.

• Meeting Coordination: Prepare agendas materials and follow up on action items.

• Travel Arrangements: Handles all travel logistics while accommodating the CEOs preferences.

• Project Support: Conducts research and prepares reports to assist with strategic initiatives.

• Confidentiality: Maintains discretion in handling sensitive information.

• Relationship Management: Builds and maintains key stakeholder relationships.

Key Requirements:

• Bachelors Degree: Preferred in Business Administration Communications or a related field

• 5 years in an executive assistant or similar role preferably supporting C-level executives.

• Able to read write and speak Mandarin fluently.

• Exceptional written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent critical thinking and problem-solving abilities.

• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with project management and scheduling software.

• Strong ability to prioritize tasks effectively.

Strong relationship-building skills with a focus on collaboration and teamwork.

Salary Range:$55000 - $70000

Benefits Offered:

• Medical Insurance Comprehensive coverage to help you and your family stay healthy.
• Dental Insurance Preventive care and treatments to keep your smile bright.
• Vision Insurance Coverage for eye exams glasses and contacts.
• Pet Insurance Help ensure your furry friends are covered for unexpected medical expenses.
• Life Insurance Financial protection for your loved ones in the event of the unexpected.
• 401(k) Plan Save for your future with access to a retirement savings plan.
• 401(k) Retirement Plan with Company Match: Save for your future and grow your retirement savings with company contributions.

Sponsorship for Employment

Conexus Food Solutions does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment applicants must be currently authorized to work in the United States on a full-time basis.