Administrative Assistant Department of Biobehavioral Health
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 61000
Posted on:
9 days ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Departmentof Biobehavioral Health is seekingan administrativeassistant. This role will provide day-to-day administrative and operational support for the Department of Biobehavioral Health (BBH) in the College of Health and Human Development.The position supports departmental leadership faculty and graduate students by managing administrative processes coordinating travel and meetingsassistingwith budgets and ensuring departmental workflows run efficiently.
The position is highly collaborative and requires strong organizational skills attention to detail and the ability to manage multiple priorities in an academic environment.
RESPONSIBILITIES
Travel & Expense Coordination
Coordinate travellogisticsfor faculty and graduate students including booking through SAP Concur and Anthony Travel.
Assistwith completing SAP/Concur forms for travel and group meals.
Track expenses and support financial documentation processes.Verify receipts and ensure compliance with university reimbursement policies.
Review documentation for accuracy and ensure submission deadlines are met.
Assist the BBH leadership team with managing budgets related to general funds research grants contracts and endowments.
Data & Reporting
Prepare reports and materials to support departmental leadership
Track departmental workflows and commitments to ensure processesremainefficient and up to date.
Monitor andinitiate financial transactions track expenditures assist in managing budgets for general funds research grants contracts and endowments.
Administrative & Operational Support
Prepare documents reports presentations summaries contracts and proposals.
Schedule meetings coordinate calendars and reserve meeting spaces.
Greet andassistvisitors to the department.
Manage general office and departmental administrative needs.
QUALIFICATIONS / SKILLS
Experience with expense tracking in SAP Concur or similar financial systems.
Strong attention to detail and the ability to review documents for accuracy and compliance.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Experience coordinating calendars meetings and travel arrangements.
Proficiencywith Microsoft 365 tools including SharePoint OneDrive Outlook Word Excel and Teams.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Senior Support this position requires: Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support this position requires: General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneLOCATION
This position is primarily on-site at Penn States University Park campus in State College PA with the option to work one remote day per week. Questions related to work schedules should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Junior IC
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
