Logistics Specialist

Title

Logistics Specialist

Classification
Salary Exempt

Reports to: Director of Logistics

Position Type and Expected Work Hours

Core Hours: Monday - Friday 8am - 5pm

Fully Remote; up to 15% travel required

Application open to anyone located in thecontiguous United States and is available on do not extend employment offers without a formal multi-step interview process. No blind offers no fees.

We do not conduct interviews via text message nor do we request payment wire transfers or banking details as part of our hiring process. If you receive a suspicious call or message regarding employment please do not share personal information and verify the role directly through our official job board.

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ABOUT SCHUPAN

Weve been creating sustainable material solutions since 1968.
At Schupan we want to positively impact our people community and planet every day.

We believe our core values foster a culture of excellence through expects all employees to perform their job duties and consistently follow the code of conduct by exhibiting behaviors that reflect:Integrity Empowerment Sustainability and Compassion.

We believe our employees make us the best. Some benefits of working at Schupan:

• People-first culture

• Career advancement and growth opportunities

• Weekly pay

• Cell phone stipend

• Discretionary end-of-year bonus

• Medical dental company paid employee only dental dental for dependents company paid core vision for employee and family

• HSA FSAfitness incentives wellness premium discount

• 401k and match eligibility and PTO available Day 1

• Company-paid group life and AD&D voluntary life short and long-term disability

• Pet insurance paid parental leave tuition reimbursement and EAP

SUMMARY

TheLogisticsSpecialistis responsible forexecutinglogistics customer service and administrative tasks related to materials is crucial in efficiently driving ourlogisticsoperations maximizing profitability mitigating riskproviding excellent customer service and responsiveness whileensuringproactive and clearcommunication acrossthe necessaryfunctional groupsand individualishighly motivated collaborativedetail-oriented andcanmulti-task withahighsense ofurgency.

NOTE:This job descriptionoutlines keylogisticsteam functions and is intentionally broad in scope to allow flexibility across domestic and international responsibilities. An individuals workload will depend on experiencetrainingand business needsas market conditions change.

ESSENTIAL FUNCTIONS

Load Scheduling & Coordination

• Coordinate with brokerage suppliers consumers andlogisticsvendors to schedule shipments in alignment with PO terms and conditions.

• Promptly schedule supplier loads upon request and proactivelyfollowup on open orders; keepingcommercial stakeholders informed of progressand seeking their support when necessary.

• Schedules and manages pickup and delivery appointments. Collaborates to maximizeutilizationand proactively communicates misses and recovery plansto theappropriate parties.

• Utilizes established templates processes and systems to request bookings/tendersand appointments.

• Facilitate reallocations(or change of destinations)as directed to meet market demands with urgency and accuracy while minimizing cost impact.

• Assignslogisticspartners by prioritizing cost and balancing transit time reliability and service capability.

• Maintain and update required spreadsheets and systems in real time with attention to detail.

Rate Management &Invoicing

• Providesaccurateandtimelyrate information to commercial professionals.

• Works closelywith approved vendorsto obtain multiple ratesandmaintainsall quotesinourrate managementplatform.

• Identifieslanes suitable for long-term rate agreements and recommendsaccordingly.

• Maintainsdocumentationand tracksaccessorialchargeson a load basis confirmingthey are invoiced in accordancetoany existing agreements orcarrier/brokeraccessorial tables.

• Partners withcommercial team todetermineresponsibility forincurred charges and instruct admin/accounts payable accordingly.

• Resolve freight-related discrepancies with vendors and internal teams including invoice disputes. Communicating outcomes to relevant parties for payment and/or debits whereappropriate.

Documentation & Compliance

• Prepare shipping documentation withaccuracy and timelinesswhen necessary.

• Ensuresaccurateusage of HTS and Schedule B classifications atthetime of booking.

• Facilitatescompliance withregulatory agenciescustomsand trade in coordination with customs brokersandinternalCompliance Specialistand relevant partners.

• UnderstandsandappliesIncoterms appropriately across shipments DTHCs Customs Clearance responsibility freight responsibility etc.

• Ensure compliance with all applicable laws regulations and ISO standards.

Inventory & WarehouseCoordination

• Provide importETAstologisticscounterpartsand warehousesforcoordination offinal deliveries.

• Assign warehouse partnersbased on inboundforecast free timeratesand storage requires close coordinationwith partner facilities to understand available capacity andtominimizecosts.

• Collects verifiesand reportsmonthly physical inventories at third-party warehouses to Finance and Accounting.

• Validates invoicing accuracy(handlingand storage costs)approvingforpaymentor disputing asrequired.

Issue Resolution & Claims

• Addresslogisticsissues with urgencyattention to costand professionalism.

• Monitors international shipments addressing customs holds delays and cost-related issues with urgency to minimize financial and operational impact.

• Documentandprepare3rd-party freight claimstoreviewwithDirector of Logisticsbeforesubmission.

• Followestablished procedures to mitigate load theft risk andfollowStolenLoad protocol with urgencyif/when a theft is suspected.

Stakeholder Engagement & Communication

• Build andmaintainstrong relationships with internal and external partners (e.g. carriers brokers warehouses customs brokers commercial accountingand finance teamsetc).

• Ensure workload visibility and collaborate with teammates for seamless service and coverageintimes of workabsence.

• Participate actively in vendor meetings while seeking synergies and contributing to continuous improvement discussions.

Other Responsibilities

• Stay informed on freight market trends through regular webinars seminars and industry updates.

• Remaincognizantofurgent (carrier delivery)issues after hours/weekendsand respondas needed.

• Leverage partner technologies for tracking analytics claims and inventory management.

• Support and adoptnew technologyimplementations aligned with strategic goals.

• Adopt a mindful approach to travel and expense spending balancingneedand fiscal responsibility.

• Submits TripSummaryand/or Meeting Minutesto Director of Logistics and VP of Operations.

• Travel up to 15% as needed using the most resource-efficientmethods.

• Consult with the Director of Logistics as needed and perform other duties as assigned.

REASONABLE ACCOMMODATIONS STATEMENT

To accomplish this job successfully an individual must be able to perform with or without reasonable accommodation each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.