Accounts Payable Specialist- Non PO- Accounts Payable- Shift 1

THE ROLE:

• This position will report to the: Accounts Payable Supervisor
• Travel requirements: N/A
• FLSA Status Non-Exempt
• Shift: 1st
• Employment Category: Full-Time Regular
• Pay Range: $24.00 - $27.00

STRONG HISTORY. EXCITING FUTURE

Bolthouse Fresh Foods is a leader in carrot production serving as a grower packer processor and shipper. Headquartered in Bakersfield California we are a proud employer to 1600 dedicated individuals. Since 1915 we have been committed to growing and producing high-quality carrots and today we are one of North Americas largest growers and distributors of fresh carrots for cooking and snacking. Additionally we supply premium natural ingredients for the food and beverage industry. With over a century of excellence Bolthouse Fresh products are available at major retailers across North America.

Bolthouse Fresh Foods has approximately 1600 employees.

WHAT YOULL BE RESPONSIBLE FOR IN THIS ROLE

JOB DESCRIPTION:

The Accounts Payable Specialist NonPO Focus is responsible for the accurate timely and compliant processing of nonpurchase order (NonPO) invoices including proper general ledger coding approval workflow management and issue resolution in accordance with company policies and internal control requirements. This role also provides crosstrained backup support for PObased invoice processing as needed to ensure continuity of AP operations.

This position requires a strong understanding of company purchasing and authorization policies and plays a key role in maintaining audit readiness and operational efficiency within the Accounts Payable function.

JOB DUTIES:

Primary Responsibility Non-PO Invoice Processing

• Independently process NonPO invoices from intake through system posting ensuring:
  • Accurate GL account and cost center coding
  • Compliance with company expenses and authorization policies
  • Required supporting documentation is obtained and retained
• Review NonPO invoices for completeness accuracy and reasonableness prior to submission for approval
• Route NonPO invoices through established approval workflows and actively follow up to ensure timely approvals
• Identify and resolve coding errors missing approvals pricing discrepancies or incomplete documentation
• Escalate policy exceptions unusual transactions or approval issues to the AP Supervisor
• Maintain a complete and organized audit trail for all NonPO invoices
• Monitor personal invoice queues and aging to ensure servicelevel expectations and payment terms are met
• Performs other duties as assigned.

Backup Coverage PO Invoice Processing

• Process PObased invoices as needed including:
  • 2way and 3way matching of invoices purchase orders and receiving documentation
  • Identification and resolution of price quantity or receipt discrepancies
• Coordinate with Purchasing Receiving and Operations to resolve POrelated issues
• Support coverage during peak processing periods staff absences or monthend close
• Maintain working knowledge of PO matching tolerances and system controls

Vendor & Internal Stakeholder Support

• Serve as a primary point of contact for vendor inquiries related to NonPO invoices
• Respond to vendor questions regarding invoice status and discrepancies in a professional and timely manner
• Partner with internal departments to clarify invoice details coding and approval requirements
• Communicate missing information or policy deviations to internal stakeholders
• Educate employees on Non PO process requirements and AP policies as needed
• Assist with vendor statement reconciliations and discrepancy resolution as assigned

Compliance Controls & Audit Support

• Adhere to all internal control requirements including segregation of duties
• Ensure compliance with company accounting policies approval matrices and document retention standards
• Support internal and external audits by providing documentation and explanations related to invoice processing
• Participate in recurring reviews of NonPO transactions to identify trends errors or opportunities for improvement
• Support month end AP close activities by ensuring invoices are recorded in the correct period
• Maintain strict confidentiality of financial and vendor information

Process Improvement & System Support

• Identify opportunities to improve NonPO workflow efficiency approval turnaround time and coding accuracy
• Assist with AP automation initiatives including invoice workflow tools and ERP enhancements
• Provide feedback on recurring issues to support process or policy improvements
• Support system testing and user acceptance activities related to AP processes

Required Skills and Abilities:

• Strong attention to detail and accuracy
• Solid understanding of accounting principles related to AP
• Ability to independently manage assigned workload and meet deadlines
• Effective communication and followup skills
• Strong organizational and prioritization abilities
• Sound judgment and high ethical standards

Minimum Qualifications:

• High school diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience
• 3-5 years of experience in a full cycle Accounts Payable or a related financial role
• Demonstrated knowledge of general ledger coding and approval workflows
• Experience working in an ERP system (e.g. SAP Oracle NetSuite Microsoft Dynamics)
• Proficiency in Microsoft Excel and accounting systems
• Strong planning and problem-solving skills
• Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record which will be verified through a background check.

1st shift- 8:00am 5:00pm Monday through Friday weekends overtime and holidays may be mandatory based on business needs

WHAT WE OFFER

Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families.

• Medical
• Dental
• Vision
• Group Life and AD&D
• Voluntary Life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k
• Paid Time Off

EQUAL EMPLOYMENT OPPORTUNITY

Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability status protected veteran status genetic information or any other characteristic protected by law.

We are dedicated to fostering a workplace where everyone feels valued respected and empowered to achieve their full potential.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation please contact our Talent Acquisition team at for additional support or guidance.

RECRUITMENT AGENCIES:

Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes.