Clinical Compliance Coordinator

MAJOR RESPONSIBILITIES:

• Collect review and verify student clinical compliance documentation including but not limited to: Physical examinations Immunization records CPR certification Drug screen results Criminal background checks TB testing and other program-specific requirements
• Track compliance deadlines and notify students of missing or expiring documentation.
• Maintain accurate and confidential student records in designated compliance management systems databases and shared platforms.
• Communicate compliance requirements clearly to students faculty program chairs and clinical partners.
• Serve as a primary point of contact for student questions related to clinical compliance requirements and processes.
• Ensure adherence to clinical site accrediting agency state and institutional policies.
• Generate reports and conduct audits related to student compliance status as requested.
• Collaborate with program leadership and clinical partners to resolve compliance issues or exceptions.
• Assist with onboarding processes for students entering clinical programs.
• Update track and maintain clinical affiliation agreements to ensure accuracy currency and compliance with institutional and partner requirements.
• Conduct clinical site visits to support partnership quality verify requirements and maintain effective working relationships.
• Stay current on evolving clinical compliance requirements regulations and best practices.
• Support continuous improvement of compliance workflows and documentation processes.

EDUCATION AND EXPERIENCE:

• Associates degree required; Bachelors degree preferred in healthcare health sciences or a related field
• Working knowledge of medical terminology and healthcare documentation requirements
• Strong organizational skills with the ability to manage multiple deadlines
• High level of attention to detail and accuracy
• Ability to handle confidential information professionally and ethically
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Google Workspace and database systems
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Qualifications:

• Experience working in higher education healthcare or clinical education programs
• Familiarity with clinical compliance management systems (e.g. CastleBranch Complio Exxat)
• Knowledge of FERPA HIPAA and clinical regulatory standards
• Experience coordinating with clinical partners or external agencies

Work Environment

• Frequent interaction with students faculty staff and clinical partners
• Periods of increased workload aligned with academic start dates and clinical onboarding cycles

*All Applications must include a Resume and Cover Letter

Ivy Tech is committed to supporting the well-being growth and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no cost confidential counseling sessions legal consultations financial planning consultations and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees spouses and legal dependents.

For more information on Ivy Tech Benefits visit Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.